Executive Assistant to CEO & Executive Team

Who we are:

Life Reimagined

Constructive Bio is a VC-backed biotechnology startup based in Whittlesford, Cambridge. Our breakthrough technology harnesses the power of genome rewriting and genetic code reprogramming to make valuable products that positively impact the world. We will use our platform to turn cells into bio-renewable factories to produce novel molecules that were previously inaccessible to natural biology, with diverse applications in industries spanning healthcare, biological research, materials and electronics.

Constructive Bio is a spinout from Professor Jason Chin's laboratory at the MRC Laboratory of Molecular Biology in Cambridge. Learn more about the Chin lab achievements here: https://www2.mrc-lmb.cam.ac.uk/ccsb/jason-chin/

We are building a top-performing team that trusts and respects each other and create are creating a culture of accountability, collaboration, openness, curiosity, and scientific excellence.

Constructive Bio’s core principles are:

• We imagine: We think big and plan our own path for success.
• We pioneer: We take action and grow together as one to break moulds.
• We deliver: We take ownership and work together to deliver excellence.

What we’re looking for:

We are looking for an experienced Executive Assistant to join our Operations team to ensure the smooth operation of the executive office. You will primarily be responsible for administrative support to the Chief Executive Officer, Chief Business Officer and Executive team, managing schedules and facilitating effective communication between the company’s leadership team and more widely with the business and scientific community. Where appropriate, you may also be required to support other strategic projects and office management tasks.

This is a high-profile role that requires working closely with a results-driven, fast-paced leadership team. You will thrive if you’re highly organized, proactive, and enjoy solving challenges under time pressure. Our leadership values direct, clear communication and has high expectations for delivery and precision, which will provide an incredible opportunity to sharpen your skills and grow professionally.

We’re looking for someone amiable, professional and approachable who thrives in a high-performance environment, can remain calm under pressure, and enjoys being the trusted partner to busy executives. If you’re someone who embraces challenges and takes pride in delivering exceptional work, this role is for you.

Key Responsibilities:

Executive Assistant

• Provide a comprehensive secretarial and administration service to the CEO and the Executive Team.
• Pro-active and pre-emptive diary/schedule maintenance and organisation including meeting room and venue arrangements.
• Schedule meetings, prepare and circulate agendas and materials, minute-take and follow up actions.
• Co-ordinate all Executive Team and Board member domestic and international travel using company-approved travel vendors, including flights, trains, ground transport, hotels, etc in accordance with company policies and budgets.
• Prepare relevant documentation and itineraries for travelling staff in a timely manner prior to departures.
• Coordinate any real-time, unforeseen travel issues as they arise.
• Raise purchase orders, review and submit expense reports for designated team members as necessary.
• Coordinate large meetings and events, both on- and off-site in collaboration with administrative partners from other locations, both domestically and internationally, as appropriate.
• Arrange conference registrations and membership renewals for professional organisations for designated team members.
• Provide ad-hoc assistance with personal and professional errands for the CEO, ensuring flexibility and a high degree of confidentiality.
• Proof-read materials and contribute to preparation of board packs and investor relationship materials.

Strategic projects / office management (where required)

• Facilitate meetings, arranging refreshments and taking minutes if required to do so.
• Support the CEO and Executive Team with preparation and distribution of Board and other meeting materials ensuring contributors are aware of deadlines and meeting materials are circulated in good time.
• Liaise with HR function regarding executive recruitment and HR matters when necessary, coordinating interview schedules with candidates and internal teams.
• Support contract management on CEO’s request including collecting signatures and filing fully executed documents
• As the company grows and develops, carry out other administrative and change management projects.
• Act as a trusted liaison between the Executive Team and internal/external stakeholders, ensuring communication flows seamlessly.
• Draft and proofread correspondence, presentations, and reports on behalf of the Executive Team, ensuring clarity and professionalism.

Other

• Act with integrity and professionally represent the organisation, liaising appropriately and professionally with colleagues, external parties and visitors to Constructive Bio’s offices

As an ideal candidate you will have:

• Proven track record as an Executive Assistant or in a similar role, supporting C-suite executives in a fast-paced environment.
• A positive attitude, with a hands-on approach to new projects.
• Proactive and solutions-oriented mindset, capable of navigating ambiguity with confidence and poise.
• Excellent organisational and prioritisation skills and an ability to adapt quickly to changing business needs.
• The ability to work under pressure and use your own initiative with minimal support.
• Proven time management skills and strong attention to detail.
• Excellent communication skills, both verbal and written.
• Confidence liaising at all levels both internally and externally.
• Strong attention to detail, ensuring tasks are executed to the highest standard.
• Respect for the need for confidentiality and discretion at all times.
• Office suite knowledge (MS Office, online file sharing, PDF management, etc.) and at least intermediate computer literacy.
• Previous experience in a start-up environment ideal but not essential.
• Excited by the thought of joining a fast-growing team in its early days.

What’s in it for you? Why work at Constructive Bio?

We are a small but rapidly growing team - as an early member, you will be immersed in different aspects of the early company set up and there will be ample opportunities for personal development. This is a unique chance to make a big impact in our platform and company culture. We have recently moved to our new modern offices located in Whittlesford, near Cambridge which offers on-site parking and the train station is literally on our doorstep! In addition, we offer a competitive benefits package which includes Private Healthcare and a generous pension contribution.

Constructive Bio is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.