Executive Assistant
L'Oréal is seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and strategic support to both the Chief Financial Officer (CFO) (approximately 75% of time) and the Sustainability Director (approximately 25% of time).
This dynamic role requires exceptional organizational skills, the ability to manage multiple priorities, and a strong sense of confidentiality. The successful candidate will be instrumental in ensuring the smooth and efficient operation of both critical functions, serving as a key liaison for internal and external stakeholders.
Who We Are
L’Oréal is present in 150 markets on five continents. For more than a century, L’Oréal has devoted itself solely to ‘Create beauty that moves the world’; it is now the industry world leader with €29 billion consolidated sales. Together, we solve complex challenges at scale, while making sure we stay committed to making the world a more inclusive and a better place for everyone & our planet. Experience the excitement of agility to shape the future of beauty; where diversity and purpose come together to create meaningful impact.
Our Corporate Division supports the 4000+ strong workforce in the UK & Ireland. It’s a fast-paced and dynamic environment when you’ll have visibility over our 4 Divisions and play an integral role in moving our business forward. Our founder Eugène Schueller once said that “a company is not walls and machines, it’s people, people, people”. Joining our corporate teams means joining the world leader in beauty, at the cutting edge of innovation. But above all, it means becoming part of a team of talented and inspiring people.
A DAY IN THE LIFE
Support to the Chief Financial Officer (CFO) - (Approx. 75%):
- Calendar and Schedule Management: Proactively manage a complex and demanding calendar, including scheduling, rescheduling, and prioritizing meetings, appointments, and calls for the CFO. Anticipate potential conflicts and address them promptly.
- Travel Coordination: Arrange domestic and international travel logistics, including flights, accommodations, ground transportation, and detailed itineraries. Ensure all travel arrangements are seamless and cost-effective.
- Meeting Preparation & Support: Support learning agenda and meetings (both onsite and offsite) for Finance, Purchasing, and Data teams – incudes venue management, agenda crafting, and day of operations.
- Expense Management: Prepare and reconcile expense reports accurately and efficiently, ensuring compliance with company policies.
- Confidentiality & Discretion: Handle highly sensitive and confidential information with the utmost discretion and professionalism, including financial data and strategic.
- Project Coordination: Assist with the coordination of various finance-related projects and initiatives, including tracking deadlines, collating information, and preparing updates.
- Stakeholder Liaison: Act as a primary point of contact for internal departments, senior leadership, and external partners, maintaining professional relationships
Support to the Sustainability Director (Approx. 25%):
- Calendar Management: Assist with scheduling and coordinating meetings, workshops, and events related to sustainability initiatives, both internally and externally.
- Event Coordination: Assist in the planning and execution of sustainability-focused events.
General Responsibilities For Both Roles
- Prioritize tasks effectively across both leadership roles, ensuring critical deadlines are met.
- Proactively identify potential issues and propose solutions.
- Maintain an organized and efficient administrative filing system (both digital and physical).
- Assist with general office management tasks as needed.
- Foster a positive and professional work environment
Who You Are
What will you need to succeed? First and foremost, we love people that are curious, collaborative, eager to have an impact, proactive and who value innovation, autonomy, and team spirit.
Secondly, in this specific position, it will be important for you to have:
- Education: Bachelor's degree preferred, or equivalent practical experience.
- Experience: Substantial progressive experience as an Executive Assistant supporting senior-level executives, preferably in a fast-paced, multinational corporate environment. Experience supporting a CFO or similar finance leader is a significant asset.
Technical Skills
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential.
- Familiarity with collaboration tools (e.g., Microsoft Teams, Google Workspace) and virtual meeting platforms.
- Ability to quickly learn and adapt to new software and systems.
Core Competencies
- Exceptional Organisational Skills: Proven ability to manage multiple complex calendars, coordinate travel, and handle administrative tasks with meticulous attention to detail.
- Strong Communication: Excellent written and verbal communication skills, with the ability to draft professional correspondence and interact effectively with diverse stakeholders.
- Discretion & Trustworthiness: Absolute integrity and the ability to maintain strict confidentiality regarding sensitive information.
- Proactivity & Problem-Solving: A self-starter who anticipates needs, takes initiative, and can effectively resolve issues independently.
- Adaptability: Ability to thrive in a dynamic, fast-paced environment and manage competing priorities effectively.
- Interpersonal Skills: Professional demeanor, strong emotional intelligence, and the ability to build effective working relationships.
- Business Acumen: A general understanding of business operations, particularly in finance and an interest in sustainability, is highly valued.
What We Offer
Our people are at the heart of everything we do and play a vital role in the success of our company. We are committed to offering you a package that is fair, competitive, and equitable to help support you to do what you love most, achieve your goals and become the best version of yourself.
Our range of optional benefits include money-saving offers and exclusive discounts, in addition to health & wellbeing support, development opportunities, flexibility, and leave entitlements. You will also have access to private medical and dental insurance, an enhanced pension, 25 days annual leave increasing after 3 years’ service, an online staff shop with up to 60% off products, access to incredible trainings and monthly talks, enhanced family leave provisions as well as up to 4 weeks paid fertility leave. We also have app partnerships with Thrive for mental health and Peppy Menopause support and an employee assistance service available to all employees for if and when you need it.
How We Recruit
At L’Oréal, we take pride in creating a diverse, equitable and inclusive environment where everyone is welcome and their contributions are valued. When we recruit, hire, train, promote or engage in any other employment practice, we are committed to being an inclusive employer regardless of race, religion, gender identity, sexual orientation, national origin, age, socioeconomic status, medical condition or disability, or any other protected status. When we look for talent, we welcome difference - different backgrounds, experiences, personalities and perspectives. The beauty we find in our differences gives us the freedom to go beyond. That’s the beauty of L’Oréal
