Executive Assistant to Chief Executive Officer

About CDP

CDP is a global non-profit that runs the world’s only independent environmental disclosure system. As the founder of environmental reporting, we believe in transparency and the power of data to drive change.

Partnering with leaders in enterprise, capital, policy and science, we surface the information needed to enable Earth-positive decisions. We helped more than 24,800 companies and almost 1,000 cities, states and regions disclose their environmental impacts in 2024. Financial institutions with more than a quarter of the world’s institutional assets use CDP data to help inform investment and lending decisions.

Our team is truly global, united by our shared desire to build a world where people, planet and profit are balanced. Visit cdp.net or follow us @CDP to find out more.

About this role

The EA will use project management skills to oversee all coordination tasks, manage multiple projects and relationships and be expected to keep track of the progress of all the workstreams that your LT members are across.

What you will do:

• Serve as the central coordination point forthe CEO’s office, ensuring priorities are clearand executed effectively.
• Complex diary management across multipletime zones, balancing accessibility with theCEO’s strategic focus.
• Complex inbox management ensuring messages are actioned and prioritised in a timely manner.
• Act as a confident representative of the CEO,liaising directly with senior external stakeholders and Board members.
• Provide full meeting support, including agenda preparation, accurate minute taking, and timely distribution of actions.
• Contribute to the development of presentations, briefing materials, and
• communications with precision and attention to detail.
• Lead proactive travel planning and managing end-to-end process, including drafting itineraries, identifying and prioritising regional contacts, and ensuring meetings are secured in line with strategic objectives.
• Build and maintain strong working relationships with internal and external
• counterparts, confidently using both phone and email to problem-solve and coordinate.
• Anticipate potential challenges and identify creative solutions to keep the CEO’s time and priorities on track.
• Collaborate closely with the Leadership Team and their assistants to ensure alignment across key workstreams.
• Assist with organisation of Leadership Team and Board of Trustees offsites and strategy sessions.
• Expenses and invoice management for the CEO Office.

Actively contribute to an effective and engaged team, clear on its purpose and contribution, by:

• Ensuring you know what is expected of you, through regular 1:1’s, having clear objectives in place, and participating in open and honest performance and development conversations.
• Ensuring a respectful and inclusive workplace, where team members communicate openly, share knowledge so it can be used, and respect difference
• Living the CDP Values and demonstrating the behaviours appropriate to your position

Internal stakeholders include: CEO, LT and their direct reports, other EAs.

External stakeholders include: senior representatives of other orgs, Board members.

We’re looking for:

• Highly organised, with exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• A confident and polished communicator, comfortable engaging with the most senior
• stakeholders, including government, corporate, and Board-level leaders.
• Proactive and solutions-driven, with the confidence to take initiative and the judgement to act with discretion at all times.
• Excellent written and spoken English, with proven ability to produce accurate minutes and professional documentation.
• A resilient nature and the ability to remain calm under pressure.
• Excellent IT skills to include – MS Word, MS Excel, MS PowerPoint, MS Outlook, MS
• Teams, Zoom, WebEx, Knowledge of DocuSign and Adobe is helpful.
• Professional, approachable, and resilient, able to balance being a trusted gatekeeper with maintaining strong relationships across the organisation.
• A proactive and a total team-player.
• Flexible approach to occasional out of hours contact.

Desirable:

• Language skills.
• Experience of working within global organisation.

Salary and benefits: The salary banding for this role is £39,525 - £59,288/year, 30 days’ holiday plus bank holidays, generous non-contributory pension provision, Employee Assistance Programme, life assurance, training and development, flexible working opportunities and other benefits.

Final offer amount depends on multiple factors such as candidates experience and expertise, geographic location, total compensation, and market data.

This is a permanent role based at CDP’s London office. Interested applicants must be eligible to work legally in the UK and live within a commutable distance of the London office and be comfortable with 2 days in the office per week.We cannot sponsor this role.

Before you apply :

We’ll only use the information you provide to process your application. For more details on how we use your information, see our applicant’s privacy notice. By uploading your CV and covering letter, you are permitting CDP to use the information you have provided for recruitment purposes.

How to apply:

Please upload your CV in the application form. Applications will be reviewed on a rolling basis so early applications are encouraged.