Executive Assistant to COO

Your mission:

Are you ready for an exciting opportunity? We are seeking an Executive Assistant to the Chief Operating Officer (COO). As the Executive Assistant to the Chief Operating Officer (COO), you will be the backbone of the COO’s office, providing proactive and seamless secretarial and administrative support. Your mission is to ensure the smooth and efficient operation of the COO’s office by expertly managing schedules, coordinating meetings, and handling confidential information with the highest level of discretion and professionalism. You will be a key player in facilitating the COO’s strategic initiatives and supporting the senior leadership team.

What you will do:

• Provide secretarial and administrative support for the COO, maintaining confidentiality and diplomacy
• Manage the COO’s diary, understanding priorities and stakeholder expectations
• Arrange meetings, including diary invitations, room bookings, catering, and travel arrangements
• Organise calendar milestones and deadlines for key activities and identify periods of overload
• Coordinate all travel for the COO, ensuring smooth experiences
• Liaise with internal stakeholders to plan and organise meetings
• Screen and answer emails, particularly meeting requests
• Prepare travel expense reports for timely reimbursement
• Prepare agendas, itineraries, meeting materials, presentations, and reports
• Provide administrative support to Senior Leadership Team members
• Perform additional tasks as requested by the COO

What we ask for:

• Experience managing a complex diary across international time zones with changing priorities
• Proficiency in Outlook, Word, Excel, PowerPoint, and Microsoft Teams; experience with travel management and expense claim systems
• Experience handling confidential information with discretion
• Effective written and oral communication skills
• Attention to detail and high accuracy in work
• Ability to communicate with all levels in the organisation, including senior management, with tact and diplomacy
• Ability to plan and organise activities
• Proactive and logical problem-solving approach
• Ability to work under pressure with changing priorities
• Fluent in English, both verbal and written; other European languages are beneficial

We are keen to hear from you even if you don’t match all listed requirements, but you identify with our brand and passion for innovation.

What we offer:

Our benefits

You will have access to a wide range of flexible benefits including a strong contributory pension plan, private healthcare, life cover, gym membership, an Employee Assistance Programme, employee discounts on Epson and Seiko products, and more. Epson also promotes hybrid working, with a minimum of 25 days holiday per year.

Our heritage

We aspire to be an indispensable company, trusted throughout the world for our commitment to openness, customer satisfaction and sustainability. We respect individuality while promoting teamwork, and we are committed to delivering unique value through innovative and creative solutions.

Our commitment to the environment

We all have a role to play in building a better future. For Epson, being a sustainable company means being mindful of every aspect of our organisation - from the smallest lightbulb to the largest factory. It fuels our innovation, drives our growth, motivates our workforce and, ultimately, to contribute to society.

Our people

We believe a healthy culture, strong values, teamwork, and contribution from a diverse range of individuals will help us to strive for excellence.

Our brand

Ranked by Clarivate Analytics as a Top 100 Global Innovator brand for the last seven years running.