Executive Assistant to Managing Director MH UK & Ireland, Maternity Cover

Position

The Executive Assistant is the operational arm of the Managing Director, driving a frictionless organisation, facilitation, and communication, without which no team can perform. The Executive Assistant supports and represents the Managing Director and the Leadership Team, sharing values and winning behaviors. The Executive Assistant is a key player in building the brand and the culture of team MHUK.

Job Responsibilities

EXECUTIVE ASSISTANT:

• Provide high-level administrative support to the Managing Director and ad hoc support to other members of the Leadership Team (6 people in total) as requested.
• Proactively manage the Managing Director’s diary, schedule, arrange all travels, expenses and ad hoc requirements.
• Organise and manage all meetings, conferences, and occasions led by the Managing Director of MoëtHennessy UK.
• Maintain confidentiality and handle sensitive information with discretion.
• Act as gatekeeper for the Managing Director’s office to best represent the Company and ensure smooth running of the Management function.
• Prepare correspondence, presentations, and assist with the compilation of various reports.
• Serve as the first point of contact for the Managing Director.
• Provide general administration.
• Arrange all Leadership Team meetings and Away Days
• Conduct regular stock takes of wine and spirit inventory, maintaining accurate records and flagging any discrepancies or replenishment needs.
• Liaise with LVMH UK Fashion Press offices to ensure seamless styling arrangements for the MD at key events, anticipating potential needs and coordinating logistics.
  
  

Company Ambassador

• Act as a gatekeeper to the MD and key contact to all MH entities and other LVMH divisions.
• Build, manage, and rely on an extensive network of internal and external contacts.
• Be sensitive to the luxury industry, the product, and the people.
• Proactively generate innovative and creative ideas for team building and internal engagement.
• Possibility to work closely on external events with Marketing/PR departments when needed.
  
  

EVENTS MANAGEMENT

• Proactively support the Managing Director in business agenda planning, annual planning(team/business), and stakeholder management delivering at pace.
• Arrange meetings and schedule agendas for the Managing Director.
• Manage MH UK team life: Monthly Employee Birthday Breakfast, Team Rituals, Company BusinessBreakfast, Summer Drinks, Christmas party, Company Conference, Away Days.
• Arrange Leadership Team meetings and Away Days while supporting the Leadership ManagementMeetings – as required by the Managing Director.
• Arrange MD - sponsored events (e.g., Moët Hennessy global events with UK attendees, Goodwood,VIP trade visits to the Champagne region, major Wines & Spirits Trade Association occasions, VIPevents, charity events).
• Coordinate Market visits of VIPs, Business reviews with Maisons.
• Actively involve in understanding business direction to translate the Managing Director's keymessages.
• Track the General Management budget.
  
  

Profile

Professional experience & know how:

• 10+ years of experience in a similar role supporting a Senior Executive.
• Commercial and financial understanding.
• Previous experience in a multinational and multicultural environment.
  
  

Languages :

• Fluent in English ; French is a strong advantage
  
  

Other Skills

• Integrity and trust, with the ability to handle sensitive and confidential information.
• High level of professionalism, integrity, and discretion
• Ability to manage relationships productively internally and externally.
• Outstanding organisational skills, delivering at pace.
• Excellent spoken and written communication.
• Excellent interpersonal skills with assertiveness and gravitas.
• Ability to multitask, project manage and process a high volume of workload in a deadline-driven environment.
• Proactive, with anticipation, planning and a self-starter attitude.
• Independent, with a growth mindset and problem-solving abilities.
• Team contributor and good team player.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.