Executive Assistant to Partner & Director

Businessfourzero, a Heidrick & Struggles Company is a fast-paced, disruptive, global, purpose-driven change consultancy that works with big businesses to help them change faster than the world around them, through fuelling their people with commitment and belief in the work they do.

We believe: Emotional commitment is what makes people run through walls – and actually deliver. Accelerated change and performance is delivered by teams, not individuals. Change is not about frameworks, programmes, or classroom learning. It’s about changing the way you do the work, in the work. We are totally obsessed and focussed on creating step-change & impact.

The Opportunity

In our next phase of growth, we’re looking for an exceptional Executive Assistant to join our London team. You’ll provide high-level support to one of our Partner's and a Director, ensuring they stay focused, well-prepared, and a step ahead. Through outstanding prioritisation and smart time management, you’ll help carve out space for business development while also playing a key role in shaping a positive, high-performing working culture.

The Role

Providing Executive support to Partner and Directors

• Extensive and strategic diary management that ensures time is effectively managed across various conflicting and changing priorities.
• Ensuring the Partner/Director are prepared for meetings with the right information.
• Liaising with clients, prospects, and key stakeholders on behalf of the Partner & Director,
• Working with the Business Experience Managers to schedule client project meetings effectively.
• Ensuring line manager meetings and reviews are scheduled regularly.
• Creating and editing PowerPoint/Word/Excel documents.
• Booking of ad hoc travel & accommodation.
• Coordinating off-sites and team meetings.
• Organising client entertainment, including venue, invitations etc.
• Completing timesheets accurately.
• Management of expenses.
• Inbox management – flagging urgent emails.

Business Development

• Creating & maintaining client contact strategy for Partner/Director.
• Ensuring client first pipeline activities are actioned by Partner/Director.
• Arranging client meetings promptly.
• Building relationships with key stakeholders, i.e. client EA’s.
• Ensuring Partner/Director have the right prep meetings & buddies as needed.
• Sharing insights and filtering through information re client moves/industry news etc
• Using Asana effectively to ensure the pipeline date is accurate.
• Updating the meeting tracker on Asana.
• Checking, updating and using Latitude for insight as needed.

Contribute to a brilliant working environment

• Dealing with sensitive information confidentially and professionally.
• An approachable and discreet internal ambassador, championing businessfourzero cultural values to assist the performance, opportunities, and evolution of the business.
• Providing support and cover for other EA’s.

About you

• Vibrant, fun, confident and naturally curious.
• Energised by a fast-paced environment where thinking ahead and taking initiative are key
• Detail oriented, while also being able to step back and see the bigger picture.
• Fiercely organised, calm under pressure, and able to juggle multiple priorities with ease.
• A creative problem-solver who thinks on their feet and finds smart, pragmatic solutions.
• Tech-savvy and quick to pick up new tools and systems.
• Experienced: 4+ years in a similar Executive Assistant role.

What you get back...

Our Benefits

Doing work this impactful, at the level we play is exhilarating – it’s also demanding and requires every ounce of ingenuity, ambition and effort. With this in mind, we’re committed to supporting our people to succeed. Our benefits package is always being reviewed but currently includes a discretionary bonus of up to 20% (based on personal and business performance), healthcare & dental insurance, flexible time off, life & income protection and parental benefits.

Every role in b4z is open to applications from all members of society. We believe that a truly supercharged team needs people from all walks of life and we welcome people from any race, religion or belief, ethnic origin, physical ability, socio-economic background or status, age, nationality or citizenship, family structure, martial, domestic or civil partnership status, sexual orientation, gender identity or any other difference that makes you, you. We are committed to conscious inclusion that (we hope) creates an ethos of connection, belonging and shared purpose. We open our doors to others who share our motivations.