We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments OR SUPPORT needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 OR EMAIL [email protected]
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
The salary scale above has been agreed as part of the NHS Agenda for Change pay award for 2025/2026 and will be implemented in August 2025 with arrears backdated to 1st April 2025 where applicable.
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job Overview
INTERNAL APPLICANTS ONLY
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD
We are looking for an enthusiastic and motivated individual to join the Public Health Team on fixed term/secondment to cover an Employment Break. As Executive Assistant you will provide a highly efficient, professional and confidential service to the Director of Public Health.
The post holder will have demonstrable expertise in a full range of administrative and organisational policies and procedures, acquired through training and relevant experience to degree level or equivalent.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
You must be able to work to deadlines, have excellent communication skills and enjoy working as part of a busy team.
As Executive Assistant, the post holder will be expected to develop administrative policies using systematic processes and “lean” methodologies to improve service efficiency within the Office of the Director of Public Health. The post holder will also be expected to implement policies and propose changes to practice across the executive secretarial function.
The post holder will be expected to work flexibly as part of the wider Public Health Team responsible to the Business Manager and will be given the autonomy to prioritise work to ensure that the Director of Public Health is fully briefed, prepared, and supported, in all aspects of the designated Executive Director functions. The post holder will be expected to seek advice when necessary but will be responsible for managing own area of work.
This post is fixed term/secondment for 6 months to meet the needs of the service.
If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Qualifications
Essential criteria
- Meets all essential criteria as per attached job description/person specification
Desirable criteria
- Evidence of further study and personal development
Experience and Knowledge
Essential criteria
- Experience working as an Executive PA
Desirable criteria
- Supervisory management experience
Skills and Ability
Essential criteria
- Meets most of the Skills and Abilities of the Essential Criteria
Desirable criteria
