Executive Assistant to the Directors & Office Manager

Executive Assistant to the Directors/ Office Manager 

Location: London Bridge, London, UK 

Salary: up to £45,000, based on experience 

Start Date: Immediate 

Job Type: Permanent, 5 days in office 

About Hexarad 

Hexarad is an leading health tech scale-up on a mission to create excellence in medical radiology. We combine world-class teleradiology services with our proprietary workflow platform, OptiRad, helping NHS Trusts and private hospitals optimise radiology delivery while tackling backlog and capacity challenges. 

Job Summary 

As the Executive Assistant to the Directors/ Office Manager, you will undertake a range of pivotal responsibilities essential to our operations. These include complex diary management for 3-5 people, booking travel, general office management, hosting office meetings, handling adhoc administrative duties. 

This is a full-time position from 9am to 5pm, Monday to Friday. This role will be based 5 days a week in our London Bridge office. At this time, sponsorship is not available for this role. 

Key Responsibilities 

• Complex Diary Management for 3-5 people (C Suite): Efficiently manage directors' complex schedules and diaries, including coordinating appointments, meetings, travel arrangements, managing over-bookings, arranging lunches, organising events etc. 
• General Office Management Tasks: Handle all office management tasks such as maintaining office supplies, equipment, and facilities. Ensure smooth daily operations to support overall organisational efficiency. Maintain confidentiality and handle sensitive information with discretion. Organise internal and external meetings, arranging for catering and materials as needed. 
• Supporting Other Business Teams with Interim Tasks: Collaborate with other business teams, providing interim support as needed to ensure smooth operations.  

What We’re Looking For 

This role is ideal for someone with a hyper focus to detail; who is able to multi-task at a high level; and has the diplomacy and sensibility to be a seamless extension of the Executives they cater to, in order to carefully manage their calendars, alert them to upcoming major events, keep them closely updated, and organise their days. 

Must Haves: 

• You’re an incredible communicator, no matter the seniority of the person you are talking to 
• Are highly organised and reliable with a strong work ethic  
• At least five years experience as an executive assistant to C-Suite and office manager 
• Can multitask and prioritise tasks efficiently 
• You’re able to work autonomously 
• Solve problems in a practical way 
• Obsessed with keeping e-files organised 
• Flourish working in a fast-paced environment where no two days are the same  
• Tech-Savvy (we use the Microsoft 365 suite) 
• Are cool under pressure and have a logical, practical approach to problem solving  
• Take initiative with colleagues in a positive and professional manner 

As part of our team you’ll get   

• Access to a study budget to help you progress and develop your technical skills and career   
• 20 days’ holiday plus bank holidays  (plus 1 day added per year up to 25 days) pro rata 
• Lunches on the company when we have our Quarterly All-Hands calls  
• A healthy snack box we’ll post to you each month  
• Access to our generous parental leave and sick leave allowances  
• Access to our corporate discounts and private GP  
• Employee Assistance Programme 

We invite you to join our team and be a part of our exciting journey to revolutionize radiology and diagnostics. Apply today!