F1 Lead Logistics and Operations Planner

The F1 Logistics & Operations Planner plays a critical role in supporting the planning, coordination, project management, and execution of day-to-day global logistics and supply chain operations in support of Aramco Group’s F1 Fuels and Lubricants programme. Operating with a focus on service delivery, compliance, and efficiency, the role ensures timely movement of materials, accurate execution of logistics workflows, and resolution of logistics issues to ensure efficient supply of world-class fuels and lubricants, developed by Aramco and Valvoline, to the Aston Martin Aramco Formula One™ Racing Team.

Key Responsibilities

Supply Chain & Material Planning

• Lead end-to-end planning and coordination of Aramco and Valvoline’s F1 product supply across factory, race, and testing events globally.
• Forecast demand, establish re-order points, monitor inventory level, and coordinate procurement of consumables and spare parts.

Operational & Logistical Execution

• Schedule internal blending and/or place external contracts for toll manufacturing of bespoke F1 products.
• Ensure QC processes and records are in place for manufactured and procured products.
• Manage sourcing and inventory of commercial products and raw materials.
• Coordinate with global logistics companies to meet freight requirements for 24+ race/test venues.
• Maintain import/export records and formalities.

Trade Compliance

• Ensure global trade compliance through accurate documentation, classification, and clearance processes.
• Validate export/import licences and maintain records for audits and regulatory reviews.
• Monitor evolving trade regulations and contribute to process improvements.

Packaging & Branding

• Collaborate with internal marketing and sponsorship teams to manage bespoke F1 product packaging.
• Oversee design, sourcing, production, and inventory management of packaging materials.

Project Risk & Budget Management

• Identify and mitigate risks, issues, dependencies, and constraints at project level.
• Manage operational expenditure and vendor invoice tracking.

Performance & Continuous Improvement

• Participate in performance management activities and development planning.
• Implement innovation processes and quality assurance initiatives.
• Use data analysis to identify business impacts and support decision-making.

Key Tasks

• Maintain a live logistics plan covering F1 races, tests, factory deliveries, and other programme activities across Aramco, Valvoline, and the F1 team.
• Coordinate with logistics providers (e.g. DHL) to plan and execute global freight shipments, ensuring all necessary documentation and import/export formalities are completed.
• Manage relationships with freight, transport, and toll blending partners, supporting contract negotiations and service delivery.
• Oversee global inventory of products and raw materials, including HSSE and regulatory compliance documentation.
• Collaborate with internal teams and suppliers to schedule manufacturing and procurement of finished goods, spares, and consumables.
• Support trackside operations with race returns paperwork and logistics planning.
• Work with marketing and sponsorship teams to deliver bespoke F1 product packaging and branding, ensuring inventory is maintained.
• Own the quality control process for F1 product supply, coordinating with formulators and technical teams to ensure end-to-end assurance.
• Maintain detailed records of product movements and provide regular updates through reports, presentations, and team meetings.
• Actively participate in performance management and development activities to support continuous improvement.

Collaboration & Stakeholder Engagement

External Contacts:

• Regular contact with the following companies and counterparts:
• Valvoline Global, Aston Martin Race Team, Honda Racing Corporation
• Toll blenders, freight and transport providers

Internal Contacts:

• Regular contact with Aramco F1 Technology R&D team, trackside staff
• Frequent contact with Aramco Group line management
• Occasional contact with Aramco Europe support functions (Finance, Law, IT, HR, Procurement, Logistics, Trade Compliance)
• Occasional engagement with senior Aramco Group leaders

Qualifications & Experience

Education:

• Bachelor’s degree or equivalent experience in F1 logistics and expediting

Experience:

• 10+ years in planning and executing complex logistics programmes in motorsports or specialist fuels/lubricants
• Experience mentoring junior colleagues and managing stakeholder relationships

Technical Skills:

• Strong problem-solving and communication skills
• Motorsport-specific experience
• Knowledge of shipping standards for hazardous and non-hazardous goods
• APICS CPIM, CSCP, Lean Six Sigma (Green/Yellow Belt), International Trade Compliance Certification, Project Management Fundamentals