Finance Administrator

Northampton, England, United Kingdom

7/22/2025

The role

To provide essential administrative support to the Credit Management Team, ensuring the smooth running of credit control processes and contributing to the effective management of client accounts.

The team

Our finance team are committed to providing an efficient and accurate service to our legal advisors and to other support functions. At the centre of this is ensuring that the client and office accounts are kept up to date and invoices are produced accurately and in a timely manner.

The firm

Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm.

We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.

To discover more about our benefits, please visit: Benefits Package

Key Responsibilities

• Manual inceptions via Visual files.
• Manage office receipts, including monitoring the bank account and posting receipts.
• Perform balance adjustments and maintain file records.
• Complete billing and sweep processes.
• Upload payments and monitor unallocated funds in Visual Files.
• Respond to finance-related queries and manage multiple shared inboxes.
• Monitor the Credit Management mailbox and liaise with clients, legal advisers, and internal teams to resolve queries.
• Generate and send copy invoices, Excel-based statements (manual and automatic), reminder letters, and write-offs.
• Assist clients with automated payment line.
• Produce and distribute weekly debtors reports using SAP.
• Work alongside a Credit Controller on a specific ledger to chase outstanding bills.
• Support with any other administrative tasks as needed.
  
  

Skills And Experience Required

• 1–2 years’ experience in an administrative role, ideally within a finance environment.
• Confident and able to use initiative.
• Strong communication and interpersonal skills.
• Excellent time management and organisational abilities.
• Ability to work independently and collaboratively.
• Positive, proactive attitude with strong attention to detail.
• Good working knowledge of Microsoft Word and Outlook (training available).
• Experience with SAP is beneficial but not essential.
  
  

Equal opportunities

Our approach to our people is underpinned by our approach to diversity, inclusion and well-being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues.

This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.