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Job Description
We are looking for a proactive and detail-oriented Finance Assistant to join our growing Finance team at ACT. This role is essential in supporting day-to-day financial operations, with a particular focus on managing supplier invoices, credit card transactions, and expenses in a construction environment. You’ll be working across both Xero and Construction Manager systems to ensure accurate processing and reporting, playing a key role in maintaining financial integrity as we scale.
Job Requirements
- Minimum 2 years’ experience with Xero.
- Proven experience in a finance or accounting support role within the construction industry, including knowledge of CIS Tax and VAT.
- Solid understanding of double-entry bookkeeping.
- Strong numerical and analytical skills.
- Proficiency in Microsoft Excel (intermediate to advanced level).
- Excellent written and verbal communication.
- Strong organisational skills with an ability to manage multiple priorities and meet deadlines.
Job Responsibilities
- Accurately process purchase invoices, matching to POs and seeking appropriate approvals.
- Review and verify employee expense claims, progressing them through the approvals and payment process.
- Record and reconcile company credit card and expense debit card transactions in a timely manner.
- Perform monthly supplier statement reconciliations and assist with payment scheduling.
- Conduct credit card reconciliations, ensuring all entries are recorded accurately.
- Maintain and update financial records, databases, and Excel-based tracking systems.
- Monitor and report on overhead expenditure; assist in preparation of monthly budget and cost reports.
- Generate ad-hoc reports and support the wider finance team with analytical tasks.
- Manage the Finance shared mailbox, responding to internal and external queries.
- Provide audit support by organising and submitting requested documentation.
- Ensure compliance with financial controls, company policies, and relevant HMRC regulations (e.g. CIS and VAT).
- Carry out general admin duties to support smooth departmental operations.
Job Benefits
- 23 Days Holidays (three to be taken during the Christmas shutdown period).
- Birthday Leave - One day additional leave to be taken to celebrate your birthday.
- Length of Service Leave - You will receive one day holiday on top of your entitlement for every year that you have worked, up to five additional days.
- Vitality Healthcare - Private healthcare including, physiotherapy, chiropractic, osteopathy, chiropody/podiatry, acupuncture, and homoeopathy.
- Wellhub Membership - Free access to gyms, wellness centres and health apps.
- Strong Culture - Regular events, team building activities and celebrations.
- NEST Pension Scheme - ACT contribution of 3% (full salary)
- Professional Development - Opportunities for career advancement and internal promotions.
- Employee Assistance Programme - Confidential support including 24/7 advice, counselling services, and resources for mental health and wellbeing.
- Cycle to Work - Tax-efficient way to save on a new bike and accessories, with monthly payments taken directly from your salary.
- Perkbox - offers employee discounts, wellbeing support, and recognition perks.
Be part of a supportive, ambitious team building some of London’s most prestigious homes.
Make a visible impact every day in a varied and rewarding role.
Help shape a workplace that prioritises wellbeing, innovation, and collaboration.
Grow with us – with development opportunities as the business expands.
