Job Description
An exciting opportunity has arisen for a diligent finance professional looking to continue their career within a FTSE listed construction business with a track record of delivering high profile infrastructure projects.
This is a critical role within the Systems & Control function within the newly established finance shared services function that involves supporting several finance systems, including, but not limited to, E1, Concur and Mercur to meet business requirements.
The role will have responsibility for the management of the TEFA set up and maintenance for the business support functions for all group companies.
As part of the Systems and Controls team, the role will also include preparation of the monthly reconciliations of Agency statements and journals. Some other administrative responsibilities will include, but not be limited to, processing Goods Received Notes in E1 and running of TEFA reports for distribution to the relevant Finance Business Partner for business support functions.
The role includes exposure to project teams and other central finance functions, providing an excellent opportunity for a varied role with regular challenges. It provides the ability to work with a wide variety of teams from different functional backgrounds and the opportunity for continuous improvement.
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Responsibilities
Within the team you will be the subject matter expert for TEFA administrative processes and controls.
You will provide TEFA information to a broad range of business unit owners supporting the relevant Finance Business Partner, to ensure timely posting and reporting of timesheet information.
The Primary Responsibilities Of This Role Are
- Set-up all new Staff and Agency joining the business for E1 Timesheet Entry (including internal grade as directed by the line manager and HR) as and when required, for all business support functions (including, Consultancy, Work Winning and Group and Central Overheads) ensuring that the correct process and controls are followed.
- On-going maintenance of TEFA personal records to ensure the data is accurate, facilitating rate updates and business units moves.
- Work with the relevant finance teams and business partners to set up any additional Job Step/Job Type and WPS as required.
- Process E1 Timesheets via SQ3 process (including Data Cleansing) ensuring smooth operation of weekly postings.
- Monitor control reporting to identify missing timesheets and follow up with the relevant party to resolve.
- Process E1Bill to ensure Off Payroll Worker data is updated in a timely manner and allowing prompt payment of their invoices.
- Close E1 Business for completed Contracts/Bids, on an ad-hoc basis, as directed by the Finance Manager – Systems & Controls or the Senior Finance Manager – Systems & Controls.
- Production of monthly Agency Reconciliation statements and journals, resolving any queries arising to ensure balances are controlled and include only justifiable entries.
- Assist in driving standard processes for TEFA through principles of simplification, standardisation, and, working with the wider teams to automate where appropriate.
- Maintain the TEFA data processes, controls, and documentation.
- Support ad-hoc projects relating to system developments where necessary.
- Deputise for the Finance Manager – Systems & Controls when required.
Skills
QUALIFICATIONS
- Experience working with Timesheet solutions systems desirable.
- Familiarity with Finance function day-to-day operations.
- Collaboration with stakeholders and working to their deadlines.
- Working with Oracle Enterprise One, or similar ERP system desirable.
Personal Attributes
- Self-motivated and a self-starter, with the ability to build positive relationships.
- A positive can-do attitude, especially when faced with challenges and time constraints.
- Ability to work effectively in a team environment and help others to do so.
- Set and achieve high standards for themselves
- Identifies, anticipates, and navigates problems and obstacles to performance in an orderly and calm manner. Responds creatively to personal and team challenges.
- Communicates openly and honestly with others, listens to differing views and seeks to create a common understanding and agreement to proposed actions.
- Open to change and integration of finance systems and processes.
About Us
Costain helps to improve people’s lives with integrated, leading edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We help our clients improve their business performance by increasing capacity, improving customer service, safeguarding security, enhancing resilience, decarbonising and delivering increased efficiency. Our vision is to be the UK’s leading smart infrastructure solutions company. We will achieve this by focusing on blue chip clients whose major spending plans are underpinned by strategic national needs, regulatory commitments, legislation or essential performance requirements. We offer our clients leading edge solutions that are digitally optimised through the following five services which cover the whole lifecycle of their assets: future-shaping strategic consultancy; consultancy and advisory; digital technology solutions; asset optimisation and complex programme delivery. Our culture and values underpin everything we do.
Costain appreciate the time and effort taken when applying for one of our positions but, due to the high volume of responses, we are unable to provide individual feedback on candidates at application phase.
We do share individual feedback following an interview .
A Disability Confident employer will generally offer an interview to any applicant that disclose they have a disability and meets the minimum criteria for the job as defined by the employer.
It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people.
For more details please go to the Disability Confident website:
https://www.gov.uk/government/collections/disability-confident-campaign
