Finance Coordinator

Finance Coordinator (14-month contract).

Manchester (preferred) or Birmingham (travel to the Manchester office once a week).

About us

Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield.

We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves.

We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, electric vehicle salary sacrifice scheme, stock options, and up to 30 days of annual leave.

Hoare Lea has joined Tetra Tech’s High-Performance Buildings Group, a global alliance of MEP firms.

Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do.

About the role

We are looking for someone to work as part of our Central and North project accounting team covering a period of maternity leave. Acting as first finance partnering support and a key member of the project team you will promote the importance of quality project data. Ensuring project margins and revenues are stated correctly alongside ensuring our client requirements are met for billing purposes.

This role will work closely with Project Directors and Project Leads.

Key duties include:

• Use internal finance systems and processes to establish and maintain project data.
• Ensure additional fee awards are updated on systems along with subsequent costs and correct auditable documentation.
• Liaise with Credit Control team for new and reactivated client requests.
• Maintain project and master fee drawdowns for tracking scheduled invoicing on active projects.
• Attend meetings with project leads and project directors to review project billing drawdowns and project data for the purposes of revenue recognition.
• Process monthly invoices in line with drawdowns along with detailed billing schedules based on client requirements.
• Maintain sub-consultancy invoices logs comparing PO’s to invoices received where appropriate.
• Co-Ordinate project leads completion of resource plans and forecast costs to facilitate secured forecast.
• Co-Ordinate data recorded for pipeline and enquires for monthly forecast.
• Resolve any data inconsistencies identified in weekly project reporting.
• Support financial accounting team to obtain project financial information and documentation for annual financial audit.

The role can be based in either Manchester or Birmingham, although please note if the latter travel to Manchester will be required.

About you

• A people person, confident approaching and connecting with stakeholders in a pro-active way.
• You’ll be IT literate with good knowledge of Microsoft Office including Excel.
• Experience in sales ledger and managing data.
• Strong interpersonal skills and able to gain respect quickly with individuals at all levels.
• Strong organisational skills and the ability to multi-task are essential, with a good team spirit.
• Good attention to detail and able to work through a task in a methodical way.
• Confident challenging the “Status-Quo”.
• Self-awareness, an open mind, and a spirit of generosity.

How to apply

To apply simply complete a CV profile and submit your application, or for further information please contact [email protected] .

If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend an interview via Microsoft Teams.

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

Data privacy

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Recruitment agencies

We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list.