Financial Assistant

🌍 Join the team powering the future of vision AI

Hello, hola, 你好, こんにちは, नमस्ते, hallo, bonjour! Thanks for stopping by — we know your time is valuable, so here's what makes Ultralytics special.

⚡ Who we are

At Ultralytics, we're on a mission to simplify AI for everyone. As the creators of the world's leading Ultralytics YOLO models and maintainers of a massive open-source ecosystem on GitHub, we empower millions of developers, researchers, and companies worldwide to build state-of-the-art computer vision applications.

Following our $30M Series A round, we're expanding rapidly across our global hubs in London and Madrid. This is an opportunity to join a fast-scaling, high-performance team that's redefining the future of vision AI — where ambition meets impact, and ideas become reality.

We move fast. We build boldly. We execute with purpose. And we do it together.

💼 About the role

As a Financial Assistant, you'll help keep Ultralytics running at full speed by ensuring our core finance operations are accurate, timely, and scalable. You’ll support day-to-day execution across AP/AR, reconciliations, and month-end close processes — helping finance stay ahead as we grow.

You’ll work closely with Finance, People Ops, Sales, Marketing and other teams, partnering on tooling and workflows across QuickBooks, HubSpot, Payfit, Google Sheets, and Rippling. Your work will directly impact reporting quality and month-end reliability.

This role is ideal for someone who’s detail-obsessed, thrives in a high-ownership environment, and enjoys improving processes while keeping execution tight.

🚀 What you'll do

Accounts Payable (AP)

• Process supplier invoices, validate approvals, and maintain accurate data in QuickBooks.
• Manage payment runs, resolve vendor queries.
• Maintain vendor records, tax details, and documentation.

Accounts Receivable (AR) & credit control

• Issue invoices, track collections, and follow up on overdue balances with clear prioritisation.
• Support revenue operations coordination using HubSpot for customer and billing context.

Bank reconciliation & month-end close

• Perform regular bank reconciliations and resolve variances quickly and accurately.

Reporting & finance operations

• Prepare internal finance reporting packs and assist with external reporting requirements.
• Support payroll-related finance coordination alongside Payfit and People Ops.
• Help improve workflows, controls, and documentation as we scale (SOPs, checklists, trackers).

🧠 Skills and experience

Core requirements

• 1-3+ years in finance operations, accounting support, or a similar role in a scaling environment.
• Hands-on experience with QuickBooks or similar accounting tools and strong proficiency in Google Sheets.
• Practical ownership of AP, AR, bank reconciliation, month-end close, and credit control.
• Strong accuracy, attention to detail, and ability to manage deadlines with minimal oversight.
• Clear communication and reliable collaboration across teams in an in-office setup.

Nice to have

• Experience with HubSpot, Rippling, and/or Payfit in a finance or ops context.
• Exposure to SaaS billing, multi-entity setups, and multi-currency transactions.
• Familiarity with audit support, external reporting requests, or basic accounting controls.
• Interest in AI and developer ecosystems (see our docs and guides).
• Comfort working with open-source communities and fast iteration cycles (visit our community forum).

🌟 Cultural fit

At Ultralytics, we set bold goals and execute with speed, precision, and teamwork. We're driven by hard work, ambition, and resilience — building fast, learning constantly, and delivering measurable impact.

You'll thrive here if you:

• Take ownership and deliver results with focus and accountability.
• Combine strategic thinking with hands-on execution.
• Value excellence, grit, and creativity in equal measure.
• See collaboration as the foundation for meaningful progress.

Our culture is built around our core values:

• Relentless progress: Constant evolution and improvement.
• Strive for excellence: Perseverance and attention to detail.
• Actions, not words: Focus on delivering meaningful results.
• Act with urgency: Seize fleeting opportunities.
• Open access to all: Transparent communication and collaboration.

Learn more in our Ultralytics Handbook and Mission & Values.

💰 Compensation and benefits

We reward excellence and impact — not just tenure or title.

• Competitive salary: Reflecting your experience and contribution.
• Equity packages: We want our success to be yours too.
• On-site collaboration: Work with passionate builders in one of our global hubs.
• Flexible working hours: We value results over routines.
• Generous time off: 24 vacation days, your birthday off, plus local holidays.
• Tech & tools:

👉 Check out ultralytics.com/careers for more about our culture, values, and teams.

🌎 Where and how you can work

We believe great work happens where passion meets purpose.

• This role is on-site at one of our global hubs: London or Madrid. (See more in Our offices.)
• Applicants must have legal authorisation to work in the country of application.

We're an in-office team that values daily collaboration, energy, and connection. Being together helps us move faster, learn from one another, and celebrate wins as they happen.

🚀 Why join us

We're not just building models — we're building the ecosystem powering the future of vision AI. If you're ready to build, move fast, and make an impact — this is your moment.

⚡ Ready to build the ecosystem powering the future of vision AI? Apply now.