Fleet Administrator
Company
Location
Edinburgh, Scotland, United Kingdom
Posted At
8/15/2025
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Description
Job reference 328514
Fleet Administrator
Salary starting from £18,614 (Aged 16) or £25,721 (Aged 18+) with guaranteed increases provided in line with service length, 22.5 days annual leave plus bank holidays, rising with service, and a company pension scheme with highly competitive contribution rates
Permanent, Full time
F&MS SC Edinburgh
About The Role
Reporting to the Workshop Manager, you’ll be responsible for a range of administrative tasks that support the day-to-day operations of the workshop and wider team. You’ll help manage systems, coordinate communications, and ensure accurate data handling across multiple platforms.
Key Responsibilities:
You’re a confident communicator with strong organisational skills and a flexible, team-oriented approach. You’re comfortable working independently within a structured framework and have a keen eye for detail.
What You’ll Bring:
The next stage of the selection process will be a face to face interview consisting of competency based and role specific questions. We plan to hold interviews on w/c 8th September at Edinburgh.
Trust is the foundation of Royal Mail. We aim to be transparent about the qualities we seek and what a career with us entails, building trust from the start of your journey with us. Your interview is the first step, and we want you to shine. To help you prepare, we’ll provide your interview questions in advance, so you can have your best examples ready. At Royal Mail Group, we value trust and our people.
We understand that candidates may not meet all the criteria for the role. If your experience is different, but you have relevant skills we’d love to hear from you.
Royal Mail are proud of our diverse employee network groups and the active role they play to support belonging and encourage a positive work environment. We are firmly committed to inclusion and passionate about our people representing the communities we serve.
We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.
We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.
For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/
Closing Date: 25th August. Please note, this advert may close early if the appropriate number of applications has been reached.
Fleet Administrator
Salary starting from £18,614 (Aged 16) or £25,721 (Aged 18+) with guaranteed increases provided in line with service length, 22.5 days annual leave plus bank holidays, rising with service, and a company pension scheme with highly competitive contribution rates
Permanent, Full time
F&MS SC Edinburgh
About The Role
Reporting to the Workshop Manager, you’ll be responsible for a range of administrative tasks that support the day-to-day operations of the workshop and wider team. You’ll help manage systems, coordinate communications, and ensure accurate data handling across multiple platforms.
Key Responsibilities:
- Provide full administrative support to the Workshop Manager and wider team.
- Manage SAP and PSP systems, including data input and reconciliation.
- Support diary management and email handling for the Workshop Manager.
- Maintain accurate records and filing systems (both electronic and hard copy).
- Liaise with internal teams and external suppliers to resolve queries.
- Ensure compliance with Royal Mail’s health and safety procedures.
You’re a confident communicator with strong organisational skills and a flexible, team-oriented approach. You’re comfortable working independently within a structured framework and have a keen eye for detail.
What You’ll Bring:
- Proficiency in Microsoft Office (Excel, Word, PowerPoint); experience with M5, SAP, and PSP is desirable.
- Strong organisational and time management skills.
- Excellent communication skills, both written and verbal.
- Ability to work independently and as part of a team.
- Good numeracy and data analysis skills.
- Willingness to learn internal systems and processes, including finance and procurement procedures.
- Family friendly support - enhanced maternity pay, paternity leave, adoption leave and shared parental leave
- Discounts and offers - there are more than 800 offers to help you save on things like groceries, days out, holidays and your household bills*.
- Supportive and generous company sick pay
- Your Wellbeing - you and your family have 24/7 access to services and tools to help you get the most out of life. From your physical and mental health to financial and social support and advice. It’s free, and it’s for everyone.
- Available only to perm employees
The next stage of the selection process will be a face to face interview consisting of competency based and role specific questions. We plan to hold interviews on w/c 8th September at Edinburgh.
Trust is the foundation of Royal Mail. We aim to be transparent about the qualities we seek and what a career with us entails, building trust from the start of your journey with us. Your interview is the first step, and we want you to shine. To help you prepare, we’ll provide your interview questions in advance, so you can have your best examples ready. At Royal Mail Group, we value trust and our people.
We understand that candidates may not meet all the criteria for the role. If your experience is different, but you have relevant skills we’d love to hear from you.
Royal Mail are proud of our diverse employee network groups and the active role they play to support belonging and encourage a positive work environment. We are firmly committed to inclusion and passionate about our people representing the communities we serve.
We are committed to ensuring an inclusive recruitment process. If you require any adjustments to support you during the hiring process, please discuss these with your recruiter when contacted.
We are Forces family friendly and a Gold signatory to the Armed Forces Covenant. We welcome applications from ex-Armed Forces personnel, reservists, veterans, cadet instructors and military spouses/partners.
For more information on Royal Mail Group and our values please click here: https://www.internationaldistributionsservices.com/en/about-us/
Closing Date: 25th August. Please note, this advert may close early if the appropriate number of applications has been reached.
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