General Office Assistant

We are looking for a General Office Assistant to provide an efficient and friendly general office and reprographics service to the firm, undertaking a variety of tasks which facilitate the smooth running of the department and any ad hoc general office tasks as required for cover.

This role is 5 days a week in the office. The hours are Monday to Friday 09:00 - 18:00.

Job responsibilities:

General office:

• Sorting, scanning and delivering incoming and outgoing post in a timely manner

• Booking local, national and international couriers

• Assist in setting up meeting rooms, to include moving and rebuilding operable walls

• Assist the onsite team when required in setting up video conferencing

• Assist the team with any internal moves

• Liaise with the building’s security team to arrange access for contractors or deliveries

• Undertaking a variety of other general ad hoc duties and errands as required

• Strong organisational and administrative skills, attention to detail and ability to work flexibly under pressure

• Ability to demonstrate excellent judgement and discretion regarding personal and commercially private information

• Archiving closed matters and sending files to storage

• Transporting boxes and other items, involving some lifting and carrying (inside and externally)

Reprographics:

• Preparation of court bundles• Burning CDs, binding and laminating• Liaising with outside providers with reference to outsourced copy jobs

• Ensuring the reprographics areas are kept tidy and organised

• Monitoring the stationery supplies, placing orders (with approval), delivering stationery as necessary and maintaining orderly stock cupboards and store rooms

• Ensuring the MDF’s are fully stocked, and paper and toner is readily available at all times

• Undertaking a variety of other general ad hoc duties and errands as required

General skills:

• Well organised, uses initiative, prioritises appropriately, applies self, shows attention to detail, manages own workload and meets deadlines

• Demonstrates excellent communication and social skills (respectful, positive, articulate, professional and empathetic)

• Delivers helpful internal services with a “can do” approach, shows commercial awareness and represents the department/firm appropriately

• Proposes information and ideas

• Shows sound judgement and resolution skills; acts within boundaries

• Shows dedication, passion and eagerness

• Is a respectful, reliable and caring team player

• Reflects and respects the firm’s culture