Global Mobility Operations Specialist

Description

Global Mobility Operations Specialist

About Astellas

At Astellas, experience is coupled energised with a relentless challenger spirit.

Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.

We are unusual in our ability to combine the experience, expertise and resources of an established company with the agility, flexibility and tenacity of a start-up. Relentless curiosity and a hunger for discovery flows throughout our entire organisation.

We harness the latest technology and insights from big data with our research expertise to create powerful solutions that could transform the way doctors and nurses treat and care for their patients. We are accelerating product development, driving operational efficiencies and gaining a better understanding of the needs of patients and their healthcare providers.

We partner and collaborate with academic research institutes and biotechnology companies who share our passion for bringing breakthrough discoveries to patients.

The Opportunity

As the Global Mobility Operations Specialist you will play a crucial role in supporting the operational efficiency by managing various administrative tasks, maintaining essential records, and documenting processes. This position is responsible for creating and maintaining assignment letters, balance sheets, cost estimates, and compliance evaluations, as well as handling tax and payroll records. The specialist will also assist with one-off requests, such as reporting, to ensure smooth operations within the team. Additionally, the GM Operations Specialist will focus on streamlining GM processes to enhance efficiency and remove complexity, improve service delivery, and update local processes into global processes.

This position reports into the Global Mobility Specialist and sits within the Human Resources Global Mobility team.

This position is based in London, UK.

Hybrid Working

At Astellas we recognise the importance of work/life balance, and we are proud to offer a hybrid working solution allowing time to connect with colleagues at the office with the flexibility to also work from home. We believe this will optimise the most productive work environment for all employees to succeed and deliver. Hybrid work from certain locations may be permitted in accordance with Astellas’ Responsible Flexibility Guidelines.

Key Responsibilities

• Providing support to the Global Mobility team in preparing documentation required for tax, social security, and immigration compliance. Assisting with tax return processes, monthly payroll activities, and annual payroll events such as Short-Term Incentives (STI), Long-Term Incentives (LTI), share plans, and merit increases.
• Generating and sharing reports out of Global Assignment Management System and monitoring and updating the system as required.
• Creating assignment package documents such as Assignment Letter, Balance Sheet and Cost Estimate. Ensuring prompt payment of all invoices, keeping records, raising purchase orders and flagging any discrepancies with the relevant parties.
• Support project related administrative tasks
• Delivering Global Mobility BAU processes and administrative tasks and collaborating with team members to document Global Mobility processes.
  
  

Essential Knowledge & Experience

• Strong numeracy and Excel skills.
• Highly organised and able to prioritise workload to manage deadlines.
  
  

Preferred Experience

• Fluency in Japanese is highly desirable.
• Previous Global Mobility/HR experience.
• An understanding of the assignment lifecycle and typical assignment pay structures.
• Exposure to monthly assignee payroll processes.
• Experience of using an assignment management system or HRIS.
  
  

Additional Information

• This is a permanent full-time position.
• This position is based in the UK
• This position follows our hybrid working model. Role requires a blend of home and a minimum of 1 day per quarter in our local office. Flexibility may be required in line with business needs. Candidates must be located within a commutable distance of the office.
  
  

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Addlestone