Global People Experience Associate

Why Oviva?

At Oviva, we’re on a mission to make sustainable, personalized, clinically effective care accessible to everyone.

Our digital programmes support people living with weight related illnesses. While weight loss is a goal for many, our approach is about so much more: improving health, building confidence, and enhancing quality of life.

We’ve already supported over one million people across the UK, Switzerland, Germany, and Poland – and we’re just getting started. Every conversation, coaching session, and line of code brings us closer to a healthier future. Join us, and be part of the team making that future possible.

The Role

As a Global People Experience Associate, you'll play a key role in shaping the day-to-day experience of our employees, ensuring our people feel supported and valued throughout their journey with Oviva. From onboarding and payroll to policy development and office engagement, you’ll help build thoughtful, scalable people processes that reflect our values.

This is an ideal opportunity for someone looking to deepen their HR expertise in a fast-paced, mission-driven environment.

Job requirements:

Key skills:

• Strong organisational and administrative skills with high attention to detail and awareness of the importance and impacts of data integrity.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and deadlines in a growth environment.
• Committed to enhancing the experience of our employees.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in a range of software systems to manage administrative and/or payroll responsibilities; experience of using HiBob and Google Suite is desirable.
• Willingness to contribute to the organisation of social events, and help shape the culture of the environment in our London office.
• Solutions-focused mindset, with the willingness to take the initiative and get things done!

Education, Qualifications & Experience:

• Experience in a high-volume administrative role, preferably within a People/HR environment.
• Business administration or HR qualification, or associated experience.
• CIPD Level 3 is a strong plus.
• Experience in payroll and/or benefits admin is preferred but not essential.

Job responsibilities:

Onboarding & Offboarding:

• Coordinate and support onboarding processes to provide a seamless experience for new hires, including delivery of the People Onboarding session as part of our Global Day One onboarding experience.

• Conduct offboarding processes, ensuring compliance and a positive experience for departing employees.

Employee Lifecycle Administration:

• Prepare and manage employment contracts, role changes, and other lifecycle documentation.

• Maintain accurate and up-to-date employee records on Bob and Google Drive, as well as preparation of regular audit information.

Payroll & Expenses Management:

• Assist in gathering and processing payroll inputs accurately and on time.

• Support employees with expense submissions and queries.

Process & Policy Development:

• Support the development and maintenance of global people processes and policies.

• Contribute to the optimisation of global processes, providing ideas and solutions to create scalable processes across the People Experience team.

• Assist in educating and signposting employees on policies, guidelines and frameworks, and championing our People Portal and People Development Portal.

Employee Queries & Information:

• Maintain and update content on the People Portal, and make suggestions for improvements in how employees can access our materials.

• Respond to employee queries submitted through Freshdesk.

Social & Office Coordination:

• Coordinate the local office facilities, including access and entry requirements, room bookings and visitor queries.

• Manage post and other office-related administrative tasks and responsibilities.

• Lead on social and team engagement activities, such as summer and Christmas events, as part of the UK social committee.

What we offer:

• The opportunity to make a meaningful impact in revolutionising healthcare.
• A rewarding role in a high-growth, international environment.
• Training and development opportunities, with a personal learning allowance.
• A home working allowance to personalise your workspace.
• Competitive salary.
• Enhanced maternity, paternity & adoption leave.

Having a culture that people want to work in, is very important to us. We do this by keeping our values at the forefront of everything we do:

We put the patient first, We empower our teams, We make it happen

Oviva is passionate about creating an inclusive culture that encourages, supports and celebrates the diverse voices of our employees. We are a truly inclusive place to work, where everyone can be themselves and everyone is welcome. We welcome and encourage applicants from all backgrounds and identities, including but not limited to race, ethnicity, gender, sexual orientation, age, ability, religion, and socioeconomic status. We actively seek out candidates who bring a unique perspective to help us build a stronger, more inclusive team.

We're Proud to be a Disability Confident Employer

Ready to make a difference? Join us in transforming digital healthcare. Apply today!