Job Description
At Aberdeen, our ambition is to be the UK’s leading Wealth & Investments group.
Strengthening talent and culture is one of our strategic priorities. We strive to make Aberdeen a great place to work so that we can attract and retain the industry’s best talent.
Our people put our stakeholders at the heart of everything they do by helping us to make a positive difference to the lives of our clients, customers, colleagues, shareholders and society.
We are focused on growing our direct and advised wealth platforms and repositioning our specialist asset management business to meet client demand. We are committed to providing excellent client service, supported by leading technology and talent.
Aberdeen Comprises Three Businesses, Interactive Investor (ii), Investments And Adviser, Each Of Which Focuses On Meeting And Adapting To Our Clients’ Evolving Needs
- interactive investor, the UK’s second largest direct-to-consumer investment platform, enables individuals in the UK to plan, save and invest in the way that works for them.
- Our Adviser business provides financial planning solutions and technology for UK financial advisers, enabling them to create value for their customers.
- Our Investments business is a specialist asset manager that focuses on areas where we have both strength and scale to capitalise on the key themes shaping the market, through either public markets or alternative asset classes.
About The Role
This is a permanent role to join the Subsidiary Secretariat and Governance Team providing essential meeting support in relation to the subsidiary and fund boards of the Aberdeen group, entity management (including statutory filings) and assisting with the management of the report and accounts process.
The role requires liaison with various key stakeholders and supporting teams within the wider business. You will be expected to bring your experience to support and develop best practice and be an active voice both within the function and within the business as a whole.
Key Responsibilities
- Support with the drafting of meeting documents; including agendas, action logs, minute templates, and the preparation of the board pack (on Board Intelligence).
- Acting as Secretary for some board meetings and being responsible for the end-to-end process.
- Support with the execution of governance processes for the group’s entities, including reviewing those processes as part of the continuous improvement agenda.
- Maintain accurate statutory registers, via an entity management system (Diligent Entities) and undertaking regular reviews of the information.
- Liaise with UK and overseas representatives to ensure that information held is accurate.
- Support with statutory and regulatory filing; including filing of statutory accounts, confirmation statements, director appointments/resignations, minutes and other information as required.
- Assist with ensuring that the group’s entities comply with relevant statutory obligations and codes of governance.
- Assist with the management of the report and accounts approval process for the group’s entities, which will require a close working relationship with the finance teams.
- Support with governance queries from the business and others within the Subsidiary Secretariat and Governance teams, drafting papers and written resolutions and briefing notes as required (with assistance from other Team members).
- Other work as required with in the Secretariat team as required by the Subsidiary Company Secretary
Skills And Experience
- Strong collaborator and team player
- An excellent communicator
- Someone who thrives on change and can manage varied work
- A creative and dynamic thinker
- Commercial acumen i.e. someone who understands the business opportunities and challenges
- Company secretarial experience ideally in the financial services sector
We are proud to be a Disability Confident Committed employer. Therefore, if you have a disability and would like to apply to one of our UK roles under the Disability Confident Scheme, please notify us by completing the relevant section in our candidate questionnaire and one of our team will reach out to support you through your application process.
Our Benefits
There's more to working life than coming home with a good salary. We have an environment where you can learn, get involved and be supported.
When you join us, your reward will be one of the best around. This includes 40 days’ annual leave, a 16% employer pension contribution, a discretionary performance-based bonus (where applicable), private healthcare and a range of flexible benefits – including gym discounts, season ticket loans and access to an employee discount portal. You can read more about our benefits here.
Our Business
Enabling our clients to be better investors drives everything we do. Our business is structured around three distinct areas – our vectors of growth – focused on our clients’ changing needs. You can find out more about what we do here.
We’re committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment. We define diversity in its broadest sense – this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance. We support a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.
If you need assistance or an adjustment due to a disability please let us know as part of your application and we will assist. 
