Grants and Subgrants, Manager

The Brazil Program

The program is a strategic partnership between C40 Cities and the Global Covenant of Mayors (GCoM), funded by Bloomberg Philanthropies, to accelerate the implementation of climate action across Brazilian cities. The programme aims to unlock delivery at scale by identifying and preparing high-impact, finance-ready urban climate projects while strengthening the institutional frameworks that support long-term transformation. It combines on-the-ground implementation with targeted support to federal and multilevel governance, leveraging Brazil’s growing climate ambition and the opportunity presented by COP30 in Belém.

Over the next two years, the program will engage at least 50 cities, supporting them to move from planning to action through data-driven project identification, readiness assessments, and capacity-building. At least 20 priority actions—particularly in sustainable transport and waste—will be prepared for implementation, with a strong focus on financial viability, social inclusion, and emissions impact. These efforts will be complemented by cross-cutting strategies on climate budgeting, just transition, and strengthened data ecosystems. Working in close coordination with federal actors and national city networks, the programme will create the enabling conditions for long-term, replicable investment in urban climate solutions across Brazil.

Alongside implementation, the program will leverage Brazil’s leadership in global climate diplomacy to elevate city voices, strengthen and establish a model of multilevel coordination for other countries, and integrate local action into the international climate agendas. With COP30 in Belém, the initiative brings visibility to the urban Amazon, supporting practical solutions in cities facing deep socio-economic and environmental challenges. It will also showcase CHAMP in action, using Brazil’s COP30 Presidency and co-chair role in the NDC Partnership to promote the inclusion of subnational contributions in NDCs. By advancing Climate Federalism and amplifying mayoral leadership—especially from the Amazon—the programme aims to inspire globally just, inclusive, and locally driven climate action.

Department Description

The C40 Corporate Services department serves as the non-programmatic support mechanism to the global organisation to ensure efficiency of day-to-day business practices. The team works collaboratively with C40 senior management and staff in providing support and guidance in human resources, information technology, grants management, budgeting, accounting and other administrative functions in accordance with C40’s internal policies, procedures and donor regulation.

The Legal team within Corporate Services specifically focuses on governance, compliance, procurement, and grants management. The team is headed by C40’s General Counsel.

Within Legal, the Grants team supports and manages contracts and grants awarded by C40 philanthropic, institutional, and corporate funders. The team supports the planning, contracting and management of restricted funds to ensure they meet C40, funder, and statutory requirements and works collaboratively with teams and departments across the organisation.

Position Description:

This position is an opportunity to contribute to an ambitious, mission driven organisation while collaborating with a passionate and diverse group of individuals.

Reporting to the Director of Grants and working with the rest of the Grants team, the Grants and Subgrants Manager will be responsible for managing the Brazil Program grant and associated subgrants. The role will have a matrix line to the Program, closely collaborating with the team for grant and subgrant management. Tasks will be set and reviewed with the Brazil Program team.

The Grants and Subgrant Manager will play a key role in ensuring compliance with funder requirements across the grant management cycle and will also be responsible for ensuring sub-granting processes are consistently implemented, from due diligence assessment through to closure. The Grants and Subgrant Manager will also be tasked with embedding grant management guidance, and with providing reactive and proactive support to the Programme team.

The role will be based in the United Kingdom. The post holder will report to a Paris-based line manager and will be closely collaborating with the Brazil program.

Responsibilities:

• Support in managing the Brazil’s Mutirão for CHAMP with a focus on ensuring compliance with C40 and funder requirements, raising compliance issues proactively with Director of Grants and Program team for timely redress and course correction
• Review and negotiate grant agreements in coordination with programme and finance teams
• Manage assigned subgrants, including conducting due diligence and risk assessment of subgrantees
• Ensure subgrant processes and procedures are consistently implemented and provide and support to the Programme team across the subgrant management cycle
• Support the Programme team in monitoring subgrants, including review of reports
• If needed, organise subgrant kick-off meetings, in coordination with relevant team members
• Provide reactive and proactive support to program teams to ensure efficient and effective grant management and compliance
• Maintain relevant internal trackers and records for grant management across different platforms (Asana, Salesforce, Google Drive) for the Program
• Ensure quality information management through timely and regular maintenance of all Grants team platforms and files (Salesforce, Asana, G suite tools)
• Contribute to cross-department collaboration and support within Corporate Services and with other departments (including Fundraising, Program Management Office, and Program teams)
• Respond to C40 and funder requests and queries for grants
• Other duties in support of the Grants and Program teams as directed or necessary.

Person Specification:

• Significant experience with grant and project management
• Robust experience in working with downstream partners/subgrantees and subgrant management
• Experience with due diligence processes
• Experience working with philanthropic, institutional, and/or corporate and funders
• Experience in supporting teams to understand and comply with funder requirements
• Experience working with a global/international organisations
• Robust analytical, organisational and planning skills, with excellent attention to detail.
• Strong problem-solving and strategic thinking capabilities and a delivery-oriented approach
• Works well independently with minimal support
• Strong interpersonal skills and proven track record of working collaboratively and effectively with teams of internal and external stakeholders
• Strong written and verbal communication skills
• Strong skills with general office applications such as Microsoft Office, G Suite, etc.
• Experience using Salesforce or other cloud-based grant/award management software

Other Requirements:

Applicants must already have the right to work in the Brazil or the UK. Moderate travel will be required as part of the role.

Reporting To: Director of Grants

Term: Fixed term contract until 31st August 2026 (The appointment and the

duration of the role are subject to the final approval of funding)

Location: Brazil, UK - Please note that if your right to work in one of the listed locations is not confirmed at the time of applying, C40 will be unable to proceed with your application.

Salary: (Grade 4) Brazil (IC) USD 61,770, UK GBP £53,243 gross per annum - Due to its commitment to maintain equity and fairness, C40 operates on a spot salary model. This means that our employees are paid the same salary according to their grade and location.

Application Process:

Closing date for applications is Thursday September 11th at 5.00pm BST. C40 reserves the right to close this job opening before the closing date for applications so please do submit applications early.

To learn more about the work of C40 and our cities, please visit www.c40.org, follow us on Twitter @c40cities and like us on Facebook at http://www.facebook.com/C40Cities.

For any queries about the role, please contact [email protected]. Kindly note that this email address is for recruitment related queries only. We are unable to accept CVs and cover letters sent to this inbox. We can only accept and process applications that are submitted via our website.

C40 is an equal opportunities employer.

Background

C40 is a network of nearly 100 mayors of the world’s leading cities, who are working to deliver the urgent action needed right now to confront the climate crisis, and create a future where everyone, everywhere can thrive. Mayors of C40 cities are committed to using a science-based and people-focused approach to help the world limit global heating to 1.5°C and build healthy, equitable and resilient communities. Through a Global Green New Deal, mayors are working alongside a broad coalition of representatives from labour, business, the youth climate movement and civil society to go further and faster than ever before.

C40’s team of 400+ staff is based in offices in London, in New York, Johannesburg, Singapore, Delhi, Rio de Janeiro, Copenhagen, Beijing and Paris, and individual staff based across 25+ different locations.

The strategic direction of the organisation is determined by an elected Steering Committee of C40 mayors, which is chaired by Mayor Sadiq Khan of London and Mayor Yvonne Aki-Sawyerr of Freetown. Three-term Mayor of New York City Michael R. Bloomberg serves as President of the C40 Board of Directors, responsible for operational oversight. A regionally diverse management team, led by Executive Director Mark Watts, leads the day-to-day management of C40. C40’s three core strategic funders are Bloomberg Philanthropies, the Children’s Investment Fund Foundation and Realdania.