Gynaecology Waiting List Coordinator

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Job Overview

Job Opportunity: Waiting List Coordinator – Gynaecology Department

An exciting opportunity has arisen for a Waiting List Coordinator to join our dedicated team in the Gynaecology Department. This is a full-time, 12-month fixed-term position, ideal for someone with strong organisational skills and a passion for patient care.

About The Role

As a Waiting List Coordinator, you will play a vital role in supporting patients throughout their treatment journey. You will be responsible for coordinating and booking pre-operative assessments, surgical procedures, and diagnostic appointments in a timely and efficient manner.

What We're Looking For

We are seeking a kind, empathetic, and patient-focused individual who understands the importance of clear communication and compassionate care. You should have:

• A sound understanding of Referral to Treatment (RTT) pathways
• Familiarity with the BNSSG (Bristol, North Somerset & South Gloucestershire) Policy
• Excellent teamworking skills and the ability to work collaboratively in a fast-paced environment
• The ability to manage competing priorities and work under pressure
  
  

Working in Gynaecology, you will be part of a supportive and committed team, helping ensure that patients receive timely and effective care.

Main duties of the job

• To maintain consultant theatre diaries, selecting appropriate case mix in chronological order, acknowledging clinical priority.
• To co-ordinate admission and associated preoperative assessment clinics, ensuring all key staff are aware of organisational arrangements.
• To act as a contact point, liaising with patients, relatives, medical representatives, GP’s/other hospitals, nursing staff, surgical team, and support services
• To record performance of additional capacity to meet demand/shortfall in elective capacity.
• To liaise with consultants and other staff regarding annual leave and other absences, to ensure operating lists are appropriately booked and closed if necessary.
• To manage the waiting list of a group of consultants using Careflow (in house system), in accordance with the BNSSG Access Policy
• To be aware of maximum waiting time targets for patients and monitor the Patient Target List (PTL) on a daily basis to ensure Government Access Targets are not breached.
• To use databases and/or other systems as appropriate to maintain, record and monitor information.
  
  

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities

• Managing the waiting list for a team of Gynaecology Consultants, coordinating admissions and preoperative assessment clinics, theatre lists and diagnostic lists.
• In this role, the staff member is required to liaise with hospital medical staff, other departments, GP’s, patients and the general public.
  
  

Work with the clinical team to ensure theatre lists are utilised and patients are treated in a timely manner to meet the RTT standard.

Person specification

Experience

Essential criteria

• Previous NHS experience in an administration role
• RTT and Waiting List Experience
  
  

Desirable criteria

• Experience of in house IT systems
  
  

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel 0117 414 1151.

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.