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Head of Business Administration
Job Purpose:
We are seeking an experienced and strategic Head of Business Administration to lead administrative operations across our European offices. This multifaceted role encompasses oversight of Health & Safety, Information Technology (IT) coordination, Legal Compliance, and Fleet Management. The successful candidate will play a central role in ensuring operational consistency, regulatory compliance, and cost-efficient support functions across multiple locations.
Reporting to:
CFO
Direct Reports:
4
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Key Responsibilities:
Business Administration & Office Operations:
- Lead and optimize administrative and facilities management across multiple European locations.
- Serve as the main point of contact for office-related operations, ensuring consistency, efficiency, and compliance.
- Manage vendor relationships, service contracts, and office budgets in collaboration with finance and procurement.
Health & Safety Oversight:
- Ensure compliance with health and safety legislation across all European jurisdictions.
- Lead implementation of risk assessments, incident reporting, emergency preparedness, and staff training programs.
- Coordinate health & safety audits and act as liaison with local authorities and external consultants.
IT Infrastructure Coordination:
- Collaborate with the global IT department to ensure local technology needs are met.
- Oversee IT service delivery, system access, hardware deployment, and cybersecurity practices at the regional level.
- Support technology onboarding/offboarding processes and manage regional IT vendor relationships.
Legal & Regulatory Compliance Support:
- Work closely with the Legal & Compliance team to enforce adherence to regulatory requirements, including GDPR and local legislation.
- Coordinate documentation, internal audits, training programs, and process updates as required.
- Monitor changes in legal and regulatory frameworks that may impact business operations.
European Fleet Management:
- Oversee the management and optimization of company vehicles across all European operations.
- Ensure compliance with local vehicle laws, insurance, maintenance schedules, emissions regulations, and leasing agreements.
- Track and manage fleet usage, fuel efficiency, costs, and reporting.
- Collaborate with procurement and finance teams to evaluate vendors and implement cost-saving initiatives.
- Promote sustainability and safety initiatives within the fleet strategy.
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Personal Attributes:
- 5+ years of experience in office management, operations, or business administration, ideally in a multi-country European context.
- Strong knowledge of health and safety regulations, IT systems oversight, legal compliance, and fleet operations across Europe.
- Proven leadership and cross-functional coordination abilities.
- Proficiency in English (written and spoken); additional European languages are a plus.
- Highly organized, with excellent problem-solving and communication skills.
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Qualification Requirements:
- Bachelor’s degree in Business Administration, Operations Management, Facilities Management, or a related field.
- Relevant certifications (e.g., NEBOSH, ITIL, ISO, Fleet Management, or legal compliance) are a plus.
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Location:
The jobholder is required to be located at Hanwha Vision Europe Ltd, Heriot House, Heriot Road, Chertsey, Surrey, KT16 9DT – Our normal office hours are 09:00 – 17:00, Monday to Friday, but the jobholder may be required to work outside of these hours as and when required to meet business needs. The role may also include travel outside of the UK from time to time.
This job description indicates the general nature and level of work performed within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required. You will also be expected to undertake duties which may not be listed on this job description as directed by your line manager which will be deemed as reasonable within the scope of the role.
