HR Administrator

HR Administrator

Location: ACS International Schools, Cobham (with occasional travel to other UK campuses)

Hours: Full-time, 35 hours per week, 08:30 – 16:30

Start Date: As soon as possible

ACS International Schools are seeking a proactive and detail-oriented HR Administrator to join our HR Operations Team. Reporting to the HR Operations Manager, you will play a key role in ensuring our Schools remain compliant with UK employment law and ISI regulations, while supporting staff and managers with efficient, confidential and customer-focused HR administration.

This is a varied role, offering the opportunity to support compliance, payroll, recruitment, induction, and employee lifecycle administration, as well as to contribute to process improvements across the HR function.

Key Responsibilities

Compliance:

• Maintain accurate HR records and the Single Central Register (SCR).
• Ensure all pre-employment and safeguarding checks are completed, including DBS, overseas police checks, references and right-to-work.
• Process Skilled Worker visa applications and monitor immigration compliance.
• Ensure policies, processes and reporting meet UK legislation and ISI requirements.

Payroll:

• Act as a key link between HR Administration and Payroll.
• Support the monthly payroll cycle by checking and processing HR input accurately.

HR Administration:

• Provide end-to-end HR administrative support through the employee lifecycle.
• Prepare contracts, letters and other employment documentation.
• Manage joiners and leavers, relocation claims and stipend payments.

Recruitment & Induction:

• Support recruitment processes and onboarding of new staff.
• Assist with induction of new teachers and attend recruitment fairs when required.

Operational Support:

• Actively contribute to process improvements within HR operations.
• Provide support on absence, maternity, employee relations cases and annual pay review.
• Be the first point of contact for employee queries, offering timely and professional advice.



What We’re Looking For:

• Previous HR administration experience, ideally in a compliance-heavy environment.
• Strong attention to detail and excellent organisational skills.
• Good working knowledge of UK employment law, right-to-work, and safeguarding requirements (desirable).
• Confident IT skills, including HR systems (iTrent experience an advantage).
• Strong interpersonal skills and a customer-focused approach.

Safeguarding & Inclusion

ACS International Schools is committed to inclusion across race, gender, faith, identity and abilities. We believe that diversity helps us to fulfil our purpose, realise our vision and exemplify our values.

We are also committed to safeguarding and promoting the welfare of children and young people, and as an employee you will be expected to share this commitment. This position is subject to an enhanced Disclosure and Barring Service (DBS) check.