HR Administrator

Wellingborough, England, United Kingdom

7/19/2025

Care and Rehabilitation Services

HMP Five Wells, Wellingborough, NN8 2NG

Salary £25,906.40 per annum

Permanent, Full Time (40 hours per week)

Benefits: Company Pension, free on-site parking, on-site canteen, ongoing training and development and access to High Street Shop discounts.

This is a great opportunity to be a part of something exciting!

Rarely does an opportunity to make your mark and further your career come up like this. HMP Five Wells in Wellingborough is setting a new standard for new build prisons of the future, using forward-thinking design and technology. The Prison is the UK’s first purpose-built, new resettlement Prison. After opening in 2022 it is a one of a kind new generation category C new build Prison for the future and has become an integral part of the local community.

G4S Care & Rehabilitation Services (CaRS) already successfully manages 4 prisons, one secure training centre and a number of community contracts in England and Wales. The philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe.

We now have the opportunity for a HR Administrator to join the team at HMP Five Wells

The successful candidate will provide administrative support to the HR function to ensure quality standards are met in compliance with the employment relevant legislation and Company policy and procedures.

Key Responsibilities

• Provide administrative support to assist in the smooth running of the onsite HR department.
• Handle HR enquiries in a professional manner, escalating as appropriate, to resolve queries or enable actions to be taken.
• As a trained Vetting Contact Point (VCP) undertake Security Vetting interviews for newly appointed staff, subcontractors and renewals, supplying and clarifying information and advising as necessary to ensure that the security screening process complies with both National Offender Management Services and Company standards.
• Prepare standard letters and other documentation as required, in order to ensure department needs are met.
• Maintain accurate paper and electronic filing systems so that information can be readily accessed and is up date and GDPR compliant.
• Support other team members to ensure the efficiency of the department such as attendance at meetings, sick reports and minutes of meetings are taken.
• Communicate effectively, both verbal and written, with all internal and external stakeholders, in line with company policies and procedures.
• Collate, produce and distribute regular and ad hoc HR data, statistics and reports so that individuals and departments receive accurate up to date information.
• Develop and maintain effective systems of work, ensuring that all correspondence and documentation is dealt with in a professional manner.
• Organise and co-ordinate meetings, diaries, and events ensuring individual and departmental objectives are met.
• Provide administrative support, including supporting recruitment activities, to ensure department and business needs are met.
• Undertake and support managers where appropriate with first line sickness meetings either return to work, staff welfare meetings and first line sick disciplinary meetings.
• Assist in the promotion of creating a positive Health & Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely manner & follow the applicable safe systems of work for the role.
  
  

The duties and responsibilities listed within this job description are not exhaustive and the job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time.

Essential Skills

• GCSE English & Maths or equivalent
• IT literate, able to use Word, Excel and database software
• Strong communication and interpersonal skills
• Excellent organisational skills
• Able to work as part of a team.
• Ability to work under pressure
  
  

Desirable Skills

• Experience of vetting and screening.
• Minute taking
  
  

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process.

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S, and HMPPS and are exempt from the Rehabilitation of Offenders Act.

You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role