HR Business Partner, UK & Europe, Human Resources

About Us

CITIC Securities International is a wholly owned subsidiary of CITIC Securities and its overseas business platform. Our award-winning research, extensive footprint in Asia, direct links to China and highly experienced finance professionals set us apart within the industry. As part of CITIC Securities (SSE: 600030, SEHK: 6030), China’s leading investment bank, CITIC Securities International is uniquely positioned to facilitate cross-border capital flows and connect China to the world and the world to China. CITIC Securities International operates from 13 countries across Asia, Australia, Europe and the Americas. We offer comprehensives financial solutions to a large and diverse client base that includes global institutional investors, corporations, governments and high-net-worth individuals.

Position Description

The main purpose of the HR Business Partner is to partner with the business and provide general HR support according to their business requirements. This will include managing the recruitment and selection process, onboarding new joiners, executing terminations and exit procedures, performance management, providing general policy advice on employment related matters, and being a key contact for assigned client groups on HR related issues.

Key Areas of Responsibilities

BP Client Coverage

• Provide generalist support to assigned client groups
• Co-ordination of HR services, projects and activities within client groups as required
• Establish, develop and maintain positive and highly functioning client relationships

Recruitment, Joiner and Transfer process

• End to end management and execution of the recruitment, joiner, and transfer process, including but not limited to:
• Providing support to hiring managers in determining the appropriate recruitment strategy
• Advising managers on the approval process and assisting to secure all appropriate approvals
• Scheduling and coordinating interviews on behalf of managers, and conducting HR interviews
• Preparation of offer letters and all other documentation
• Ensuring appropriate pre-employment checks are completed, thoroughly reviewed, issues resolved and signed off in a timely manner
• Ensuring work visas are secured as required
• Management of the relocation process, ensuring relocations are executed efficiently and effectively in accordance with company policy
• Liaison with Compliance and other departments as required for the onboarding of new and transferred staff
• Ensuring joiner documentation and audit trails relating to new joiners are complete
• Delivering new joiner inductions

Leaver Process

• Provide advice to line managers on termination processes and leaver administration
• Co-ordination of termination process
• Conduct exit interviews, and ensuring exit statistics are captured

Correspondence and Documentation

• Ensure that the appropriate correspondence is in place to confirm key employment milestones such as probation confirmation, salary confirmation, promotion letters, contract extensions etc.
• Maintenance of organization charts, role overviews and Job descriptions
• Complete all other administrative tasks supporting the HR BP function

Performance and Talent Management

• Administer and drive the performance appraisal process for assigned client groups
• Provide advice and guidance to staff and managers throughout the appraisal process
• Monitor appraisal completion of the assigned client groups and follow up as required
• Work with business managers to effectively manage and grow talent – including competency development, career planning etc.

Employee Relations

• Provide general advice to business managers on policies, grievance and discipline management, terminations and leaver administration
• Escalate any ER issues and assist in managing these in accordance with Company policy

Reporting tasks

• Prepare ad hoc reporting such as headcount, salary summaries, total compensation, turnover etc. using Workday and Excel, ensuring accuracy and data integrity

Projects and Initiatives

• Assist as required with global HR initiatives and processes, including but not limited to market survey, bonus allocation, campus recruitment, internship program, etc.
• Ad-hoc involvement in local or global initiatives - examples include entity changes, acquisitions and/or integrations, corporate structures, new revenue lines etc.
• Assist HR BP team with generalist projects based on business needs

Requirements

• At least 6+ years of relevant experience in a generalist or shared services HR function
• Degree qualified, ideally in Human Resources or Finance related
• Strong analytical skills and high attention to detail
• Intermediate to advanced computer skills especially in Excel
• Enthusiastic, proactive attitude and must be a good team player, willing to roll up their sleeves to get the job done
• Strong client service philosophy
• Must be a proactive self-starter, with the ability to meet deadlines
• Must have excellent command of English - written and verbal
• Proficient in HRIS platforms, preferably Workday.

CLSA may collect personal data from you for purposes relating to your engagement with the Company, including human resource management and other business and internal / external compliance purposes. Any personal information and /or data collected and held by the Company may be used by the Company or transferred (whether within/ outside the United Kingdom) to any other parties within the Company, subsidiaries and affiliates of the Company, internal or external service providers, or any other relevant parties including governmental or regulatory authorities, for the above purposes.