HR Project & Systems Coordinator
Fixed-Term Contract (6 months initially, potential to go permanent)
Salary: £34,000-£35,000 per annum (DOE)
Location: Reading, UK
If you’re proactive, detail-driven, and excited by the challenge of fixing processes, coordinating projects, and making systems deliver real results, this role is for you.
ESP is a global IT services business supporting some of the world’s most demanding industries — from aviation to cutting-edge technology. We’re transforming how we deliver HR across our global workforce, and we’re looking for someone with curiosity, drive, and technical aptitude to join our People team at this exciting time.
The Role
You’ll be at the heart of rolling out our new HRIS platform — UKG Ready — across modules including Core HR, Time, Learning, Compensation, Performance, and Recruiting. This role is about precision and progress in a fast-paced, time-critical environment: working hands-on with data migration, manipulating and validating large datasets, and supporting UAT testing to keep delivery on track. At the same time, it’s about bringing curiosity and ideas to the table — spotting smarter ways to improve processes as we build, learning quickly, and helping deliver an HRIS to the project timeline that will shape how 700+ colleagues across the globe experience People services.
Role Responsibilities
Project Coordination
- Keep project timelines, logs, and documentation accurate and up to date.
- Organise meetings, track actions, and ensure follow-up happens.
- Prepare concise project updates for stakeholders.
System & Data Support
- Cleanse, validate, and manipulate HR data for migration and reporting.
- Upload and maintain large datasets with precision and attention to detail.
- Use Excel and other tools to analyse, transform, and prepare data.
- Contribute to training materials and go-live readiness.
LMS & Ongoing Development
- Manage Learning Management System (LMS) user access, enrolments, and accuracy of data.
- Maintain records for joiners, leavers, and organisational changes.
- Explore new LMS solutions and contribute to how learning is delivered.
- Map out clear, practical instructions and processes for managers and employees.
Configuration & Testing
- Support system setup across workflows, forms, and permissions.
- Prepare and run UAT, tracking issues through to resolution.
- Validate functionality against business requirements.
- Manipulate and test data to ensure accuracy.
- Identify usability gaps and suggest improvements.
Essential Skills & Experience
- Exceptional communication skills - articulate and professional in both written and spoken English, able to convey complex information clearly and confidently.
- Proven HR systems expertise - hands-on experience beyond recruitment platforms, with the ability to quickly master new system navigation and functionality.
- Advanced Excel proficiency - confident in using VLOOKUP and other advanced functions to manipulate, analyse, and present data effectively.
- Analytical mindset with precision - able to work with large and complex data sets, drawing insights while maintaining absolute accuracy.
- Outstanding organisational ability - highly structured, able to manage multiple priorities simultaneously, and skilled at keeping projects on track.
- Thrives under pressure - comfortable in a fast-paced environment, delivering high-quality work quickly and accurately.
- Ownership and accountability - proactive, self-driven, and able to work independently while ensuring deadlines and commitments are met.
- Curious and solutions-focused - a hands-on doer and fast learner who asks smart questions, tackles challenges head-on, and looks for better ways of working.
Why Join ESP?
- Structured Coaching — direct mentoring and support from the Project Manager.
- Skills Growth — develop your expertise in HR technology and project delivery.
- Global Impact — your work will help deliver better HR services to employees in 26 countries.
- Benefits — holiday allowance, pension, life insurance, Perkbox discounts.
Apply now and help us build a smarter, more connected HR future at ESP.
