HR Team Coordinator

We have an exciting opportunity to join our HR team. This role sits in the Advisory function and has full responsibility for HR administration across all aspects of the employee lifecycle processes with the opportunity to support the HR team on other firm-wide HR projects and initiatives.

The post holder will directly support the Advisory team on the full breath of HR activities to enable the best employee experience. This role supports the fee earning departments reporting to the Senior HR Business Partner. This role will cover benefits administration and will provide cover for HR Team Coordinator in their absence.

Main duties and responsibilities

Employee Lifecycle

• Coordinate the onboarding and off boarding process, including contract generation, induction scheduling, right to work checks and setting up exit interviews.
• Maintain accurate employee records and ensure HRIS data integrity throughout the employee lifecycle.
• Liaise with hiring managers to ensure smooth transitions during internal role changes and relocations including relevant documentation when required.
• Track probation periods and proactively remind managers of review deadlines.
• Co-ordinate the collection and filing of probation review forms.
• Prepare paperwork for mortgage, tenancy, employment references for signatures by Senior HR Business Partner.
• Prepare variation to contract paperwork.
  
  

Payroll & Benefits

• Shared responsibility for fee earner entries and changes within the payroll process including uploading new joiner details to ADP and associated administration on other systems.
• Assist with other monthly payroll changes as required by the team.
• Support with day-day administration of employee benefits to include pension, healthcare, life assurance, employee assistance programme, season ticket loans and cycle-to-work.
• Adhoc support for annual reward projects including benefit renewals, benchmarking and the roll out of new benefit initiatives as part of the reward strategy.
• Advise Broadstone of monthly membership changes to medical and dental schemes (i.e. joiners, address changes, surname changes, leavers etc).
• Upload weekly report from Cascade to Reward Gateway to refresh the joiner and leaver data.
  
  

Recruitment

• Assist with scheduling interviews and coordinating communication between candidates and hiring managers.
• Prepare offer letter and employment contracts in line with internal policies.
• Ensure pre-employment checks and right-to-work documentation are completed in a timely manner.
• Liaise with agencies.
• Prepare offer paperwork and ensure it is signed and returned (via Docusign).
• Set up pre-employment folders on Netdocs.
• Prepare offer letters and schedules to contract of employment for all staff joining the firm.
• Deal with all aspects of the employment screening process (DBS checks, Verifile and Acuity checks via the Compliance team for Finance and IT employees).
• Prepare weekly reports on outstanding Verifile screening forms.
• Assist with Graduate Recruitment as required.
  
  

HR Systems & Administration

• Act as the first point of contact for system queries and solve basic HRIS issues.
• Generate regular ad-hoc- HR reports as required by the HR team or business stakeholders.
• Maintain digital filing systems in line with data protection regulations.
• Generate monthly sickness reports.
  
  

General HR Support

• Act as the point of contact for employee HR queries escalating complex issues as appropriate.
• Support the HR team in delivering projects, events initiatives that promote employment, engagement and well-being.
  
  

Policy & Compliance

• Assist in reviewing and updating HR policies and templates as directed.
  
  

Employee Relations

• Assist in setting up meetings preparing documentation taking minutes for informal and formal employee relations cases track case program and maintain confidential records in accordance with company policy.
  
  

Performance & Development

• Support the coordination of performance review cycles by tracking completion rates.
  
  

Experience And Qualifications

• Previous experience in an HR administrative or coordinator role, preferably within the legal or professional services sector.
• Previous experience and understanding of HR processes; including the employee lifecycle and working with a variety of stakeholders.
• Proficient in use of MS Office (specifically Word, Excel and PowerPoint)
• Advanced knowledge of Document Management system(s), Docusign, HR information systems (HRIS)
• Knowledge of Cascade is desirable.
• Strong technical communication skills using the internet, intranet, social media.
  
  

Want to learn more? Take a look at the detailed job description.

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