Human Resources Administrative Specialist

Company Overview:

Founded in 1999, Asymchem is a global integrated Contract Development and Manufacturing Organization (CDMO) providing drug R&D and manufacturing for leading pharmaceutical and biotech companies. Our mission is to drive smarter, greener, and more cost-effective manufacturing to support clinical research and commercialization. Asymchem currently operates eight manufacturing facilities offering solutions ranging from early clinical stage to commercial stage, including R&D, cGMP production of advanced intermediates, APIs, formulations, and clinical research services. Asymchem Group, headquartered in Tianjin, P. R. China.

Job Overview:

A proactive and results-driven professional responsible for leading comprehensive administrative operations while providing essential HR support. This role serves as the primary point of contact for on-site administrative and employees' HR-related needs, ensuring smooth daily office functions, efficient client hospitality, and effective vendor coordination. Additionally, the position supports core HR processes such as talent acquisition, onboarding and employee communications, contributing to overall organizational effectiveness.

Duties & Responsibilities:

• Talent Acquisition and Management: Partner with business leaders and the central HR team to manage the end-to-end recruitment process for the site. This includes understanding hiring needs, sourcing candidates, conducting screening and interviews, facilitating the selection process, and supporting offer negotiation and onboarding to ensure a positive candidate experience and timely fulfilment of open positions.
• Handle HR tasks such as onboarding new employees and facilitating employee communications. Act as the first point of contact for all employees on site, providing assistance, answering queries, and offering guidance on HR-related matters.
• Manage day-to-day administrative tasks ensuring smooth operations of the office, including document management, scheduling, and compliance with company policies.
• Manage and coordinate all aspects of client hospitality in the local market, from initial contact to visit execution, ensuring a seamless and professional experience. Organize and oversee client visits, meetings, and events, managing all logistical arrangements.
• Lead key site-specific projects with internal and external vendors, driving successful implementation and continuous process improvement.

Experience Requirements - Knowledge, Skills, & Abilities (KSAs):

• Bachelor's degree or equivalent experience. Substantial experience in Administration/Office Management, with additional exposure to HR (including talent acquisition), preferably in an international environment.
• Strong customer service orientation with a focus on supporting employee needs and maintaining strict confidentiality of personal data.
• Employee inquiries and provide education and support, as needed.
• Strong sense of compliance, able to ensure HR and administrative work adheres to relevant laws, regulations, and company policies.

Qualifications:

• Bachelor’s degree or above; major in Human Resource Management, Administration Management, Business Administration, Law, or related fields is preferred.
• Excellent Microsoft Office skills (Excel/PowerPoint/Word/Outlook) required.
• Excellent organizational, project and time management skills with ability to multi-task.
• Working experience with Chinese company or proficiency in Mandarin is preferred.