Interim Rebates Collections Coordinator – Short Term Contract

Interim Rebates Collections Coordinator – Short Term Contract

Healthy animals and happy owners – that’s the goal.

IVC Evidensia is proud to be one of the world’s leading veterinary care providers based in 20 different countries. IVC Evidensia has revenues of over £3.4bn and network of more than 2,500 sites, including first opinion clinics, hospitals and out-of-hour centres and a number of pet crematoria and other ancillary businesses. IVC Evidensia operates a high growth model, typically looking to acquire around 300 sites a year across all countries.

We generate significant income from volume rebates and other discounts we have negotiated with suppliers and wholesalers of the products we use and sell in our clinics. We are focused on improving recovery of rebates, both in support of short-term cash generation and to help build a sustainable rebate recovery ecosystem.

In this role, you will play a key part in driving long-term improvements in rebate cash collection from both suppliers and wholesalers. You will review supplier rebate account reconciliations, support various rebate management activities, and collaborate with teams across the UK, Ireland, and Mainland Europe.

This role is being offered on a short-term contract basis ending 30th September 2025 so immediate availability is an essential requirement.

Key Accountabilities/Responsibilities:

• Review supplier rebate account reconciliations across Sales & Purchase ledgers
• Check that rebate invoices or credit notes have been issued on a monthly basis
• Chase for outstanding rebate payments owed
• Work with Management Accounting teams to identify where monthly supplier credit notes have not been received and chase suppliers (or IVC colleagues) where necessary
• Coordinate query resolution activities
• Report on collection status
• Assist in the preparation of other internal management reports
• Undertake other rebate management tasks as necessary

Experience/Qualifications:

Essential:

• Able to demonstrate extensive credit control and query resolution experience
• Excellent Excel and Powerpoint skills
• Ability to communicate effectively and influence others to achieved desired outcomes
• Self-starter, able to work to deadlines with minimal supervision

Desirable:

• Able to demonstrate knowledge and experience of supplier rebates
• Familiar with Oracle, Open Accounts and Power BI
• Holds a credit management, accounting or banking qualification
• Experience of working in a relevant industry sector

Following receipt of your application, you will be contacted by one of our experienced hire recruitment team.

As a BAME and LGBTQ+ inclusive employer, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.

What We Offer:

At IVC Evidensia we recognise that our people are fundamental to the success of our business. Investing in our people, premises and processes is at the heart of what we do. In addition to a competitive base salary, you will benefit from

• Work-life balance
• 25 days annual leave
• Your birthday as a paid day off
• Cycle to Work scheme
• Initiatives focused on employee wellbeing
• Pension
• Discounted staff pet care
• Dog Friendly office
• Parking available

As a BAME and LGBTQ+ inclusive employer, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.