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Established in 1990, Air Charter Service are the largest global charter provider. A vision that started in the basement of our chairman’s home, today employs over 600 people, across 33 offices globally!
We are seeking an experienced and highly organised International Facilities Projects Coordinator to oversee a wide range of office projects globally
Job Description
Reporting to the Head of Facilities, this fast-pasted, varied role involves managing office fit-outs, relocations, and ongoing facilities operations, ensuring compliance with health & safety regulations and supporting the business continuity strategy.
Duties will include but are not limited to:
- Manage end-to-end office relocation, expansion, and fit-out projects globally
- Source and secure new office locations (leased and serviced), including lease coordination
- Lead internal project teams (IT, Legal, HR, Finance) and liaise with suppliers and local admin teams
- Conduct international site visits (3 per project), including pre-fit out, fit-out supervision, and final snagging
- Ensure global health & safety compliance, including fire safety and first aid procedures
- Oversee security systems, access control, PPM schedules, and maintenance contracts
- Support London office operations: reception cover, utilities, carbon reporting, and business continuity plans
- Assist in procurement, budget preparation, and vendor negotiations for facilities services
- Coordinate ISO premises audits, GDPR compliance (CCTV), and maintain risk assessments and legal registers
- Provide support to the wider facilities team during holidays and absences
Qualifications
- Previous experience as a properties / facilities manager is essential
- Experienced in working efficiently as part of a team
- Excellent communication skills – must be comfortable and confident liaising with external providers
- Experienced in project management from proposal stage to execution
- Proven experience of managing large budgets and procurement negotiation
- Extremely organised with the ability to multi-task
- Ability to analyse problems and resolve issues quickly
- Strong understanding of Health and Safety requirements
- Previous experience dealing with logging maintenance issues and chasing complaints
- Comfortable chasing contractors, landlords and other 3rd parties.
- Friendly, approachable, resilient & adaptable. Must be able to use initiative and be forward thinking
- Highly motivated with a high sense of urgency.
- Willing to work out of hours on occasions.
- Willing to travel internationally regularly to new ACS offices
Additional Information
- 22days annual leave (increasing to 25 after 1years service & with length of service)
- Free breakfast and lunch in our onsite canteen “The Hangar”
- Free onsite gym – including classes
- Free onsite parking
- Continued professional development
- Life insurance
- Private healthcare and pension
- 2x “Giving Back” charitable days per year
- Cycle to work scheme
DIVERSITY & INCLUSION
Here at ACS we're passionate about bringing people together to create a truly inclusive environment that promotes and values diversity, across our global network of offices.
