Junior PA

We have a new opportunity to join our Love & Roses brand team supporting our Head of Brand and wider leadership team as a Junior PA.

Wholly Owned Brands

Founded in 1998, Lipsy started as one brand with a big dream. Acquired by NEXT in 2008, the UK’s biggest fashion retailer, we’ve now grown into three dynamic London-based fashion brands, each with their own distinct style and story, known as NEXT Wholly Owned Brands.

Lipsy

Our Lipsy customer is a leading lady; a woman who never says no to a touch of glamour - and why would she, when the world is her catwalk

Love and Roses

Love & Roses is for the woman who isn’t afraid to push boundaries, she’ll set her own trend, with unique styles, playful prints and fabulous fabrics at her core.

Friends Like These

Friends Like These is for the go-getter - she’s strong, feminine and always on the move, so we offer her a gorgeous wardrobe line-up she can bank on every time.

Role Purpose

Provide a comprehensive Personal Assistant Role to the Head of Brand in a confidential, efficient and organised manner. When required, provide support to the company in various capacities.

Role Responsibilities

• Diary management for the Head of Brand
• Coordination (& in time management) of company critical Path
• Coordinate changes to management trade rota
• Prepare meeting agendas points in preparation of upcoming meetings
• Arrange meetings on behalf of Head of Brand (with suppliers, partners and others)
• Manage travel across Buying, Merchandising and Design - liaising with Buyers and Managers, flight and hotel bookings, restaurant bookings, visas/passport renewals, travel budget including management of all air mile accounts and hotel corporate rates, etc.
• Manage monthly new starter travel inductions
• Update travel policy on the internal intranet
• Maintain a good relationship with the wider PA team across NEXT Wholly Owned Brands
• Maintain good relationships, as a point of contact with leaders across the business
• Ensure appropriate documentation is prepared/available prior to meetings in a suitable format
• Ensure meeting rooms and any IT equipment & refreshments are arranged and in working order
• Prepare & organise induction programmes for direct reports to Head of Brand
• Presentation and research support (under guidance of Senior Events & Workspace Manager) – writing up & updating presentations (D&I presentations, Management meetings, etc)
• Consolidate expenses & invoices for the Head of Brand
• Restaurant bookings for Head of Brand
• Manage annual leave process for Head of Brand and approvals for their direct reports
• Photoshoot support, including liaising with the wider teams
• Ad hoc printing for Head of Brand
• Personal errands for Head of Brand

Role Requirements

• High level of proficiency in Excel, Word, PowerPoint and Outlook (Adobe desirable)
• Good knowledge of IT (phones, Boardroom PC’s and TV’s, laptops, programs) Internet research
• Excellent communication in written correspondence and verbal.
• Excellent organisational skills and interpersonal skills
• Amiable, positive, professional, approachable and polite at all times
• PA experience within a fast paced business (ideally fashion)