Legal Biller

The firm

Fox Williams offers a unique opportunity to advance your career in a personable, progressive and entrepreneurial environment. Our people and culture are important to us and central to everything we do. We continually strive to create and maintain a friendly and supportive environment for our staff. You will quickly get to know everyone from the Senior Partner to the most junior staff. Whilst we are recognised for our strong culture and investing in our people, we are equally well known for our high profile matters, quality of our work and solving our clients’ most complex legal issues.

The opportunity

We are seeking a detail-oriented and experienced Legal Biller to join our accounts team to assist with billing for our Commercial & Technology department. The Legal Biller will be responsible for preparing, reviewing, and processing client bills for the Commercial & Technology team in accordance with the firms’ guidelines. This role requires strong organisational skills, attention to detail, and the ability to meet deadlines in a fast-paced legal environment.

Responsibilities

Billing & Financial Administration:

• Take ownership of the billing processes within the aligned department(s). Manage the end-to-end billing process in line with the firm’s policies and HMRC/SRA rules, including:
• Producing billing guides.
• Narrative generation.
• WIP reports.
• Write offs.
• Transfers.
• Credit notes.
• Correspondence with the Revenue team.
• Handle internal billing queries professionally and diligently.
• Dealing with disbursements, including counsel's fees and foreign law firms which includes checking the amounts and ensuring they are recorded against the right files.
• Dealing with all payment queries from counsel's clerks and foreign law firms on the payment of invoices.
• Running weekly WIP reports for all partners and proactively working with the partners to bill the WIP.
• Liaising with compliance on file opening and helping to arrange for necessary AML documentation to be completed to ensure time can be closed and accurate bills raised.
• Take ownership of ebilling processes for relevant clients.
• Assist with preparing billing schedules for some clients.
• Work closely with the Finance team and all members of aligned groups to streamline and improve billing-related processes, including participation in any change management initiatives.
• Liaise proactively with EAs and LSTs within aligned groups for billing instructions and manage discussions to put specific billing arrangements in place.
• Lead efforts to transition billing responsibilities from Legal Secretaries and Executive Assistants to the Client Administration team.

Other Tasks:

• Liaise with Compliance and Finance teams as well as fee earners, to ensure the seamless execution of client administration billing tasks.

Personal attributes and skills

Managing Yourself:

• Demonstrates persistence and commitment to completing tasks and objectives.
• Pays attention to detail and quality of work.

Working with People:

• Ability to build and maintain working relationships with others
• Operates effectively as part of a team, including providing cover in times of team absences.
• Willing to offer help to all colleagues to ensure company success.
• Demonstrates sound judgement and good decision making when dealing with problems, including looking for solutions to new problems.

Communication Skills:

• Willing to contribute ideas and seek improvements.
• Good internal and external client- handling skills, both by telephone and face-to-face.

Experience Required:

• Prior junior legal billing experience, preferably in a legal or professional services environment
• Some experience of billing trade mark applications and associated disbursements
• Numeracy, accuracy, and a high level of attention to detail
• Working knowledge of accounting principles.

Excellent communication skills, both written and verbal