We have an exciting opportunity in our Revenue Control team within the Finance department. This process driven role is for a proactive and competent Legal Biller who will operate successfully in a pressurised and fast-paced environment. The Legal Biller will take on a pivotal role in ensuring the smooth and efficient functioning of the billing process, taking ownership of tasks in actively delivering on all routine and daily requests.
Main Duties And Responsibilities
Billing & Financial Administration:
- Take ownership of the billing processes. Work together with other billers and the revenue team to manage the billing process from end-to-end in line with the firm’s policies and HMRC/SRA rules, including:
- attendance at monthly WIP meetings to action tasks specified
- report generation
- review and post invoices in line with firm’s policies and HMRC/SRA rules
- initiate and run proformas liaising with relevant stakeholders
- edit proformas as requested
- invoice distribution internally and externally (Partners/Fee Earners/Secretaries/Clients)
- production of bespoke invoice narratives
- ownership of allocated tasks and queries within the Finance Inbox
- processing credit notes (in line with internal policies and procedures), WIP and disbursement transfers and write-offs.
- management of specific invoicing arrangements
- management of complex invoices, including composite invoices
- administration of relevant billing data on client and matter files (fee estimates, billing addresses, specific billing instructions and the like), obtaining the relevant approvals from the Compliance team where necessary
- Handle internal billing queries professionally and diligently.
- Work closely with all teams within the Finance department to streamline and improve billing-related processes, including participation in any change management initiatives.
- Undertake any other tasks as reasonably required and defined by the Billing Supervisor.
- Provide cover for other members of the team as and when required.
Operational Excellence And Problem Solving
- Ensure deadlines are consistently met through effective time and workload management, prioritising tasks as necessary and taking ownership of problem resolution where applicable.
- Identify areas for improvement, proposing solutions and taking a hands-on approach to implement changes to enhance overall team efficiency.
- Ensure to consider anti-money laundering regulations where relevant.
Collaboration And Stakeholder Engagement
- Liaise with revenue team colleagues as well as Fee Earners, Executive Assistants and Legal Secretaries to ensure the seamless execution of billing tasks.
- Play a key role in the firm’s change management programs relating to billing practices. Actively contribute to discussions on how to improve processes across relevant areas.
- Liaise proactively with legal teams for billing instructions. Manage discussions on and coordinate specific billing arrangements for allocated practice areas.
- Assist with the transition of billing responsibilities from Legal Secretaries and Executive Assistants to the Billing team.
- Maintain strong relationships with teams throughout the firm, in particular the Compliance team for collaboration on file administration and AML regulations.
Job Description
A detailed job description can be found here.
For more information or to apply for any of our current vacancies please contact Harleen Grewal.
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