Disclaimer: Hunt UK Visa Sponsors aggregates job listings from publicly available sources, such as search engines, to assist with your job hunting. We do not claim affiliation with Moore Kingston Smith. For the most up-to-date job details, please visit the official website by clicking "Apply Now."
Department: Moore SGD Law
Location: City, London
Compensation: £35,000 - £48,000 / year
Description
We are looking for a proactive EA to provide high-quality dedicated support to Partners, Solicitors, and the broader Legal Team. This role goes beyond traditional administrative assistance, offering a combination of high-level EA support and specialist legal administrative duties. This role will offer hybrid working but will require some time split across both our City and West End offices
Key Responsibilities
- Prepare, format, and type legal documents, correspondence, reports, and proposals.
- Manage diaries for Partners and the team, including scheduling meetings and booking rooms.
- Arrange client meetings, including coordinating catering where required.
- Handle incoming calls, take accurate messages, and manage communications in the absence of relevant individuals.
- Liaise directly with clients, ensuring professional and efficient communication.
- Some typing.
- Oversee client onboarding and anti-money laundering (AML) procedures, including conflict checks, Letters of Engagement, and client set-up forms.
- Draft initial client correspondence for review by Partners.
- Handle document management, including scanning, filing, and distributing post.
- Manage legal document execution, including Will binding and electronic signature processing via PDF, Kofax, and Adobe Sign.
- Update client records, team leads, and opportunities in Fibre CRM.
- Prepare bills and expense reports.
- Coordinate travel and accommodation for Partners (both domestic and international).
- Process client account payment forms and liaise with the accounts team regarding received payments.
- Provide general administrative support to the legal team as required
Skills, Knowledge & Expertise
- Proven experience supporting legal professionals as an Executive Assistant, or similar role.
- Understanding of legal regulatory requirements, including AML, SRA, and Solicitors’ Accounts Rules.
- Excellent organisational and time management skills; flexible with the ability to manage multiple priorities efficiently.
- High proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Fibre CRM.
- Strong academic background (A-Levels or equivalent preferred).
- Strong communication skills, both written and verbal, with a professional telephone manner.
- Typing speed of at least 50 wpm with ability to format reports, spreadsheets and presentations.
- Proactive approach, with a keen interest in the firm’s clients and business.
- Ability to work independently while also providing effective support to the wider team.
Job Benefits
- Salary Reviews: Twice a year to recognise your contributions.
- Generous Annual Leave: Enjoy 25 days plus three days off at Christmas.
- Flexible Working: We're committed to a positive work-life balance, offering a hybrid working policy that prioritises your well-being and flexibility.
- Comprehensive Wellbeing Support: Access to Digicare+, Employee Assistance Programme, and more!
- Professional Subscriptions: Invest in your growth and development.
- Inclusive Employer: Be part of a diverse team with equity, inclusion, and flexibility at the core.
