Legal Secretary

CompanyGreenberg Traurig, LLP

LocationLondon, England, United Kingdom

Posted At1/16/2026

UK Visa Sponsorship Analytics

Occupation Type

Legal secretaries

Occupation Code Skill LevelIneligible

Sponsorship EligibilityIneligible for Sponsorship

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Description

The Business

Greenberg Traurig LLP is now a global powerhouse with over 2,650 lawyers in 47 locations worldwide. Established in London in 2009, GT’s London office has expanded through strategic growth to become a full-service, multidisciplinary practice with more than 140 high-calibre lawyers. We provide tailored, partner-led strategic advice and efficient, cost-effective legal services to UK and international clients.

Our London team advises on a broad spectrum of domestic and cross-border legal issues, including in the areas of Arbitration, Banking & Finance, Capital Markets, Civil Fraud & Business Disputes, Corporate/M&A, Data Protection & Privacy, Employment, Competition Law and Regulatory, Funds, Intellectual Property, Litigation, Private Equity, Real Estate, Regulatory, Restructuring & Insolvency, Tax, and White Collar Crime & Investigations.

Reflective of London’s multifaceted business community, our client base is varied across many sectors, including chemicals, pharmaceuticals, life sciences, energy, retail, real estate, financial, automotive, and communications.

Our commitment to building long-term relationships with clients as well as establishing new ones has led to the office being consistently recognised by leading legal directories, including Chambers & Partners and Legal 500.

In addition, creating a diverse and inclusive work culture that offers our employees the opportunity and support they need to succeed is a core value for us at GT. We want to ensure potential employees are supported through the recruitment process and therefore we are happy to discuss any reasonable adjustments that are required at any stage of the process or upon joining GT.

The Role

A fast-growing City law firm, part of a major US-based international legal services business, is seeking Legal Secretary for our Funds and Tax practices. The candidate will be responsible for a wide range of administrative, clerical and document processing services. The candidate should also be flexible to work overtime as needed.

Responsibilities

Answers, screens and prioritises incoming calls (responding to enquiries and client needs)
Monitors high volume of incoming emails (organises, deletes and responds as instructed by Shareholder)
General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing
Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder
Reconciles complex expenses, process reimbursements, and enter time for Shareholder in timely manner
Calendar management. Frequent review of calendar with Shareholder to discuss travel, meetings, and what materials are needed. Updates calendar with deadlines and adjusts as deadlines are modified

Coordinates, compiles, organises, and prepares materials for meetings and clients

Arranges client meetings, schedules conference calls in multiple time zones

Performs and researches conflict checks on new clients and matters

Drafts/proofreads/revises correspondence, engagement letters and other legal documents

Maintains and updates comprehensive contact information, notifying staff of updates

Follows-up with team members on workflow and deadlines

Maintains electronic and paper filings

Works closely and effectively with other department members to successfully complete projects

Assists with other department activities as needed, and performs additional duties and responsibilities as assigned

Experience, Skills And Personal Attributes

Experience in a professional environment, preferably in a large law firm setting supporting top-level executives
Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
Exceptional computer skills with the ability to learn new software applications quickly
Excellent communication skills, both written and oral.

Effective interpersonal skills and the ability to interact with people at all levels.

A commercial and pragmatic outlook.

Ability to demonstrate a flexible and hands-on attitude, responding effectively to rapidly changing circumstances.

Excellent IT skills (Word, Excel, and Outlook).

Demonstrate a positive attitude and be a role model for the team.

Excellent attention to detail and the ability to work well under pressure.

Demonstrate the ability to manage simultaneous workstreams to tight deadlines.

Must be able to work autonomously.

Excellent prioritisation and time management skills.

Qualifications

Degree or equivalent experience is preferred