Manager - Company Secretary

EMPLOYMENT TYPE: Permanent

DEPARTMENT: Fund & Corporate Services

DIVISION: Institutional Client Services

WORKPLACE STRUCTURE: Hybrid

Role Overview

PURPOSE OF JOB

To make a significant contribution to the team, holding responsibility and autonomy for service delivery to UK Listed Funds and SPV structures. Board support experience is essential for the role and preferably within an Investment Manager or Investment Trust. Responsible for all aspects of Company Secretarial and Corporate Governance support including arrangements for and attendance at board, committee and shareholder meetings, preparing and filing documentation, reviewing the corporate governance section of the annual report and accounts, regulatory compliance and statutory returns, quarterly corporate governance reporting to Boards, to contribute to the raising of JTC’s Corporate Governance profile and the sharing of knowledge and learning with the wider JTC Cosec community with an emphasis on mentoring and developing the team.

Main Responsibilities And Duties

• Responsible for service delivery to UK clients, whether Funds or Corporate, and to be the primary point of contact.
• Demonstrate consolidated role-specific technical knowledge covering listed corporates and funds (in particular Investment Trusts), the Companies Act 2006, Market Abuse Regulation, The Listing Rules and Continuing Obligations including the Disclosure & Transparency Regulations and AIM rules.The UK Corporate Governance Code and AIC Code.
• Manages and prioritises portfolio of complex work independently, rarely requiring technical guidance.
• Has a professional, confident, mature working relationship with clients/intermediaries.
• Produces consistently high-quality work within required time frames.
• Confident in line management responsibilities including managing team and delegating tasks.
• Dynamic, self-managed and proactive at all times.
• Written communication is clear and concise and demonstrates considerable understanding of client structure/ departmental context.
• Draft board papers, attend and minute board, committee and shareholder meetings, travelling to client locations as required.
• Draft other company materials including announcements and statutory filings, as appropriate.
• Draft the corporate governance section of annual and semi-annual reports in conjunction with fund accountants and advisors.
• Provide review and comment on corporate documentation as required by client and in conjunction with other advisors.
• Liaise with auditors, as required.
• Provide a co-ordination point across JTC service delivery teams for those clients within remit and externally with third party advisors.
• Keep clients’ records up to date and ensure all statutory registers are maintained.
  
  

Essential Requirements

• CGI qualified.
• 6+ years of experience.
• Board support experience.
• Leadership skills – ability to inspire and motivate a team.
• Communication skills – clear and concise communication.
• Delegation skills – ensuring accountability and follow-up.
• Empathy and interpersonal skills to manage team dynamics.
• Time management – setting and meeting deadlines.
• Good organisational and planning capability.
• Demonstrates initiative.
• Client focused.