Marketing and Submissions Coordinator

About Woods Bagot - Architecture for Worlds Ahead

We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity's highest potential. With a global design culture devoted to creativity, resilience, and purpose - we ensure every project contributes to our client’s vision, inspiring future generations.

About the Role

The right person for this role will be a self-starter and eager to develop their marketing skills with a renowned global architecture firm.

This multi-faceted position requires the ability to initiate, organise and lead the development of effective marketing strategies including the creation of substantial, well-designed bid proposals, marketing collateral and presentations. In this role, you will also collaborate with the wider 7C network and contribute to firm-wide marketing and business development initiatives.

Key Responsibilities

• Design and produce marketing materials such as proposals, brochures, CVs, and project sheets using Adobe InDesign and PowerPoint.
• Collaborate with project teams to design bespoke presentations tailored to client needs, translating ideas into compelling visual narratives.
• Assisting the PR Manager with write high-quality marketing content including project descriptions, news stories, award submissions, and editorial-style copy.
• Assist in the preparation and coordination of bid submissions and marketing collateral, gathering and refining input from multiple contributors.
• Ensure all outgoing content meets brand standards, maintaining accuracy, tone, and visual consistency.
• Editing films and overlaying messaging into narratives for presentations and social media posts.
• Maintain the studio’s marketing systems, including image libraries and digital asset databases.
• Support the PR Manager with planning, creating, and coordinating social media content ensuring consistent brand voice and engagement across platforms.
• Provide support to regional and global marketing teams as needed.
• Assist the PR Manager in the coordination and delivery of award submissions and other industry recognition initiatives.
• Contribute to the implementation of targeted client engagement activities aligned with sector and business goals.

Key Skills and Experience

• Strong creative thinking to produce new ideas and concepts to convey the design story in client submissions and presentations.
• Strong writing and communication skills with an eye for detail.
• Ability to manage multiple deadlines and work collaboratively across teams
• Proficiency in Adobe Suite and the Microsoft Suite.
• Ability to ‘think outside the box’ for imaginative bid layouts and graphic concepts.
• Ability to work on multiple projects in a deadline-oriented environment.
• Understanding and passion of architecture, interior design and design concepts is desirable.
• Experience working within professional services-related industries is preferable.
• Experience with coordinating and working alongside complex internal teams including Principals and Directors internally.
• Previous experience in administrative work: maintaining collateral, updating CRM, etc.
• 3+ years’ work experience in a similar role.
• Relevant degree in Marketing, Business, Graphic Design or Communications.
• Organised and methodical approach to bid writing and co-ordination.
• Maintains confidentiality at all times.
• Ability to work autonomously and flexibly to coincide with deadlines (sometimes across time zones).