Office Administrator - 12 month maternity cover contract

York, England, United Kingdom

7/17/2025

About Lanpro

We're an independent, forward-thinking multidisciplinary consultancy which provides exceptional Planning, Design, and Environmental services across the UK. This is underpinned by regional knowledge, service-specific expertise, and strong client relationships.

In order to achieve our goals, we must have a team to support operations who are effective communicators, well organised and driven to deliver.

Following one of the team departing on maternity leave, we now have a 12 month maternity cover vacancy to join the team in an exciting and evolving role.

This role is crucial to support and enable the operations team through effective administration and organisation of our York office, including a significant office move. Our environment is like none other with the ambition, collaboration and innovation running through our people. You will be the key point of contact for all things Office and administration for York for the period of the contract.

As the Administrator you are responsible for general administration tasks within the office environment. You will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the office and wider company.

Qualifications & Experience

• Experience in an administrative role
• Knowledge of administrative software packages
• Good interpersonal and time management skills
• Basic accounting skills
  
  

Essential Knowledge, Skills, Abilities

• Reliability and discretion: you will often learn of confidential matters
• Adaptability
• Excellent communication and relationship-building skills
• Organisational skills
• IT skills
• Problem solving skills
• Initiative
• Budgeting skills
• Attention to detail
  
  

Key Responsibilities

• Organising meetings and managing calendars
• Booking transport and accommodation
• Organising company events and conferences
• Keep stock of office supplies and IT equipment and place orders when necessary
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Preparing letters, presentations and reports
• Processing invoices and managing office budgets
• Implementing and maintaining procedures/office administrative systems
• Facilitating the induction of new employees
• Supporting with Bid administration or tenders.
• Ensuring that health and safety policies are up to date
• Assist colleagues whenever necessary
  
  

We Thrive To Provide Benefits, Which Benefit Including

• Non contractual annual bonus scheme
• Private medical insurance - via vitality healthcare
• BUPA medical Cash plan
• Discounted Gym memberships
• Employee Assistance Program - access to qualified professionals around health and financial
• Enhanced annual leave entitlement
• Loyalty leave - accruable service days
• Discounts on products and perks, such as Amazon Prime, Odeon or VUE, cafe Nero, Apple, Itsu and supermarkets.
• A Company bonus scheme - rewarding for growth
• Defined promotion windows throughout the year
• Team celebration events and socials
• Enhanced company pension,
• Death in service cover, securing others future
• Professional body membership cover
• Exclusive access to E-learning content
• Protected CPD time (individual and company)
• Defined career progression framework
  
  

Apply now to find out more!