Office Administrator - London (Holborn) Based (Global)

𝑰𝒎𝒑𝒐𝒓𝒕𝒂𝒏𝒕 𝑵𝒐𝒕𝒆:

• 𝑷𝒍𝒆𝒂𝒔𝒆 𝒓𝒆𝒂𝒅 𝒕𝒉𝒆 "𝑯𝒐𝒘 𝒕𝒐 𝑨𝒑𝒑𝒍𝒚" 𝒔𝒆𝒄𝒕𝒊𝒐𝒏 𝒂𝒕 𝒕𝒉𝒆 𝒃𝒐𝒕𝒕𝒐𝒎 𝒐𝒇 𝒕𝒉𝒊𝒔 𝒂𝒅𝒗𝒆𝒓𝒕𝒊𝒔𝒆𝒎𝒆𝒏𝒕 𝒃𝒆𝒇𝒐𝒓𝒆 𝒂𝒑𝒑𝒍𝒚𝒊𝒏𝒈.
• 𝑼𝒏𝒇𝒐𝒓𝒕𝒖𝒏𝒂𝒕𝒆𝒍𝒚, 𝒓𝒆𝒒𝒖𝒆𝒔𝒕𝒔 𝒗𝒊𝒂 𝑰𝒏𝑴𝒂𝒊𝒍 𝒇𝒐𝒓 𝒊𝒏𝒅𝒊𝒗𝒊𝒅𝒖𝒂𝒍 𝒄𝒐𝒏𝒗𝒆𝒓𝒔𝒂𝒕𝒊𝒐𝒏𝒔 𝒘𝒊𝒕𝒉 𝒊𝒏𝒕𝒆𝒓𝒆𝒔𝒕𝒆𝒅 𝒄𝒂𝒏𝒅𝒊𝒅𝒂𝒕𝒆𝒔 𝒄𝒂𝒏 𝒏𝒐𝒕 𝒃𝒆 𝒂𝒄𝒄𝒐𝒎𝒎𝒐𝒅𝒂𝒕𝒆𝒅.

ABOUT GENESIS:

In a world undergoing convulsive technological and political change, Genesis partners with key actors to deliver urgent, lasting impact in critical areas.

Genesis, an impact firm founded, incorporated, and headquartered in Africa, has worked in 46 African countries and more than 100 countries globally. Uniquely, Genesis is focused on the Young World – the arc of countries with young populations stretching across Africa, the Middle East, South Asi, and parts of Southeast Asia.

By 2030 four in five children will be born in the Young World, making this region central to the future. With growing markets and young, productive populations, Young World countries have the most positive potential trajectory in the world. It is here that investments of all kinds will have the highest social and economic returns.

LOCATION: This role will be full-time in our central London office (Holborn). You must already have the right to work in London and be able to be at the office five days a week.

Salary: £25k/yr to £30k/yr On-site & Full-time

PRACTICE AREA DESCRIPTION:

Group Services supports the business and covers Finance, HR, Business Development, IT, Marketing, and Office Management. It consists of a team of valuable experts who provide trustworthy solutions to complex and everyday challenges. We are dedicated to accuracy and reliability and to working with each Practice Area, like interconnected cogs and flywheels, to build a trusted system. Our HR team, consisting of 11 dedicated professionals, plays a crucial role in supporting a global workforce exceeding 280 individuals spread across more than 25 geographies.

ROLE DESCRIPTION:

• Manage office operations and procedures to ensure organizational effectiveness and efficiency.
• Handle general office tasks such as filing, data entry, and maintaining office supplies.
• Coordinate office activities and operations to secure efficiency and compliance with company policies.
• Assist in managing correspondence, including emails, letters, and phone calls.
• Organise meetings and appointments and provide administrative support to other team members.
• Maintain office systems, including electronic and paper files, ensuring they are updated and easily accessible.
• Coordinate with external vendors, clients, and welcome visitors as needed.
• Support IT functions, such as maintaining IT records and allocating laptops as required
• Assist in managing and updating company databases and CRM systems.
• Creating travel itineraries for business executives, employees, and company events.
• Manage expenses for senior staff members on the finance system.
• Support senior staff as required with general administrative tasks.
• Assistance with onboarding and induction for new hires
• Handle sensitive information in a confidential manner.
• Work with the wider global office management team

Requirements:

You are likely to have:

• A-levels or equivalent qualification required.
• Additional certification in Office Management or Business Administration is preferred.
• Proven experience as an office administrator, office assistant, or in a relevant administrative role.
• Proficiency in relevant software, preferably Google Suite, or Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Familiarity with basic accounting principles is a plus

Skills:

• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Strong time management skills and the ability to meet deadlines.
• Adaptability and flexibility in a fast-paced environment.
• Customer service-oriented approach with a professional demeanour.

Additional Requirements:

• Must be eligible to work in the UK.
• Knowledge of GDPR regulations and data protection policies is desirable.
• Experience in a similar role within a UK-based organisation is advantageous

How to Apply:

• Please follow the online application process on the Genesis career portal on the website and only apply via this platform.
• We cannot accept e-mailed CVs or other applications (for example, via LinkedIn or other job boards where we might advertise). We will only accept applications received via our ATS from the website career portal.
• To ensure a fair and equitable hiring process, we will not discuss vacancies outside the formal application process, including before applicants apply.
• Your application will be considered primarily for this role. If you are interested in multiple roles, please submit your application for each position.
• Once you have applied via our career portal, you will receive a system-generated confirmation e-mail that your application was received.
• NOTE: Please be advised that uploaded documents/attachments cannot exceed 4MB in total, as the system will not accept your application if they exceed 4MB combined.
• Communication will be with short-listed candidates only. If you do not receive feedback on your application within three (3) weeks, please consider your application unsuccessful.
• Genesis Analytics reserves the right not to proceed with an appointment of any advertised role.
• All appointments will align with Genesis Analytics’ Employment Equity Plan and Transformation Policies.
• All applications and personal information will be treated confidentially and in line with all relevant legislation and regulations, including POPIA (RSA) and GDPR (UK).

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