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Sheppard Robson is recruiting an Office Assistant / Document Controller to join its team in Manchester.
The practice is looking for a communicative and organised individual who will provide both Document Control and Office support in all areas – inclusive front of house reception.
This person will work closely with the Partner responsible for Document Control and the Document/Office Manager (North).
Keys tasks
- Ensure quality assurance checks and issues of project drawing information
- Maintain drawing and other documentation information on our database
- Preparing documents for storage and archiving as appropriate
- Provide reception support, maintaining a tidy appearance of the reception area
- Help co-ordinate / facilitate small internal office moves with direction from Document/Office Manager (North)
- Assist with furniture installation re-configuring
- Help to maintain required appearance/tidiness of studios.
- Manage studio stocks of standard stationery items including on-line ordering.
- Ensure meeting rooms are organised in advance of meeting with appropriate setup, catering and refreshments
- Provide general administrative support
Experience
- Previous experience in a Receptionist or Front Office / assistant role - desirable
- Previous experience in Document Control or a comparable role, ideally within architecture (not essential)
- Keen eye for detail and accuracy
- Strong organisational and time management skills
- Excellent communication skills, both written and verbal
- Able to work autonomously and within a team environment
Please note that this is a fixed-term role for 12 months.
The salary is dependent on the successful applicant’s experience and qualifications.
