Office Coordinator

About the role:

We are looking for a highly organised, motivated and proactive Office Coordinator to play a key role in ensuring the smooth day-to-day running of our workplace. Acting as the first point of contact for visitors and employees, you will create a welcoming and professional environment while managing a range of office and administrative duties.

In this varied role, you will oversee reception responsibilities, office maintenance, health & safety procedures, and supply management. You’ll also provide general administrative support to the wider team, helping to maintain an efficient and well-organised workplace.

If you thrive in a fast-paced environment, enjoy working with people, and take pride in delivering excellent service, this could be the perfect role for you.

Day-to-day responsibilities will include:

• Management of front of house and reception services
• To welcome and meet all incoming visitors in a professional and friendly manner, ensuring all visitor needs are met
• Oversee and manage meeting room requirements and complex scheduling
• Support with the events management, this is not limited to arranging in office or off-site events.
• Organise the end-to-end process of post, directing all on site deliveries and post for internal distribution, assisting with parcel collection and sending
• Support with ordering all stationery and consumables for the office and ensure areas are stocked and adequately and neatly kept and maintained
• Act as the main contact for building management and the cleaning company.
• Ensure all office spaces are tidy, organised, and fully functional.
• Address any maintenance issues and liaise with vendors for repairs.
• Ensure Health & Safety Compliance by maintaining workplace safety protocols and compliance with H&S regulations.
• Conduct routine safety checks and keep emergency procedures up to date.
• Work closely with the Office Management team and assist in ad-hoc and planned tasks as requested.

We’re looking for...

• Previous experience in a similar role is essential
• Low-ego. There are no jobs too big or too small for you, you’re excited to get involved and stuck in. Whether it’s rolling up your sleeves and putting out a bagel spread or negotiating with a critical vendor… you do what needs to be done.
• Highly organised and detail oriented. You pay attention to the little things and take pride in executing flawless processes.
• Trustworthy, honest, and able to work alone without supervision, as well as part of a team.
• An optimist. You keep a “can-do” mentality with a real sense of responsibility and have an eagerness to take on new challenges with excitement.
• A great communicator with strong interpersonal skills. You enjoy working with others and being part of a team!
• You intuitively understand how to manage your time and prioritise multiple tasks at once
• A problem solver… not just a problem identifier. You proactively come up with creative solutions to problems from ideation to execution.
• Excellent written and verbal communication skills, with a flexible approach and welcoming manner

Benefits.

Compensation & Savings:

• Pension scheme.
• Death in Service scheme.
• Income Protection.
• Share Options Scheme.
• 5% back on in-app purchases.
• £200 for WFH Setup.

Health & Wellbeing:

• Private Medical Insurance including;
• GP consultations (video, telephone or face-to-face).
• Prescribed medication.
• In-patient, day-patient and out-patient care.
• Mental health support.
• Optical, dental & audiological cover.
• Physiotherapy.
• Advanced cancer cover.
• Menopause support.
• Employee Assistance Programme including:
• Unlimited mental health sessions.
• 24/7 remote GP & physiotherapy.
• 24/7 helpline for emotional & practical support.
• Savings & discounts on everyday shopping.
• 1:1 personalised well-being consultations.
• Gym membership discounts.

Family Friendly Policies:

• Enhanced maternity pay.
• Enhanced paternity pay.
• Enhanced adoption pay.
• Enhanced shared parental leave.

Learning & Development:

• Professional Qualifications.
• Professional Memberships.
• Learning Suite for e-courses.
• Internal Training Programmes.
• FCA & Regulatory training.

Workplace Perks:

• Casual dress code.
• Workplace socials.
• Healthy snacks