Office Manager

About Lúnasa:

We are looking for an experienced and confident Office Manager to join our growing team, ensuring that the company’s day-to-day activities run smoothly. This role typically involves administrative oversight, facilities and equipment management, and team support. The specific responsibilities can vary depending on the phase of internal development and timing, but the core responsibilities are as follows.

Location: London

Salary: £35,000 to £45,000

This role is held in a hybrid mode of remote and in-person working

Job Summary:

We are looking for an experienced and confident Office Manager to join our growing team, ensuring that the company’s day-to-day activities run smoothly. This role typically involves administrative oversight, facilities and equipment management, and team support. The specific responsibilities can vary depending on the phase of internal development and timing, but the core responsibilities are as follows.

What We're Looking For:

We’re looking for an energetic, creative self-starter who thrives in dynamic environments, enjoys wearing many hats, and brings a proactive, people-first approach to everything they do. You’re someone who naturally takes initiative, loves organising chaos, and enjoys being at the heart of a fast-paced startup.

Role and Responsibilities:

• Manage general office operations (supplies, facilities, maintenance)
• Oversee and manage the day-to-day activities of various teams, including administration, HR, and support functions
• Ensuring that the office space is well-maintained, functional, and organised.
• Ensure the contracts, NDAs, invoices etc are in place with relevant vendors, suppliers, and customers
• Create regular operational reports for the CEO, highlighting key insights and recommendations
• Calendar management for the founder (especially for external meetings, investor calls, etc.)
• Track expenses and receipts
• Handle some light-touch communications: website updates, social media scheduling, event coordination, etc.

Essential Skills:

• Excellent organisational and project management abilities
• Effective communication and leadership skills
• Strong ability to multitask
• Flexibility and adaptability to thrive in a fast-paced startup environment
• Previous startup experience in operations/admin roles