Office Manager

We are Scrubs Group, a provider of construction, fit-out, MEP and critical infrastructure solutions across the UK and Europe. Whether a client requires passive fire protection solutions, large-scale refurbishments, MEP services, or ongoing facilities support, Scrubs Group delivers with professionalism, safety, and quality at the forefront. Scrubs delivers with professionalism, safety, and quality at the forefront. We’re looking for reliable, organised, and proactive individuals to join our team and help us deliver projects successfully. Working at Scrubs means being part of a growing group of companies where initiative and teamwork are valued. Our efforts are powered by a commitment to compliance, innovation, and a hands-on approach that ensures our clients achieve their goals. With shared values of safety, efficiency, and continuous improvement, whether you’re coordinating office operations or supporting project delivery, the passion in our team is contagious. We want our people to be approachable, professional, and always willing to learn. As a team, we take ownership, deliver results, and have pride in what we do. With these pillars at the centre of our business, we strive for consistent quality, strong partnerships, and exceptional outcomes. Come be part of a company that’s shaping the future of construction services. Define your own future with Scrubs Contract Services!

Salary: £35,000 per annum, negotiable DOE.

Job Summary

As the Office Manager, you will be the central figure in creating and maintaining an efficient working environment, underpinning both the culture and day-to-day operations of the head office. With a people-first approach, your responsibility is to ensure the workplace reflects our company values, supporting both leadership and site teams. You’ll need to respond with agility to evolving demands, balancing the culture of the office with practical operational needs. Through effective organisation of office systems, management of suppliers, and proactive support to staff, you’ll help foster a productive environment where our team feels supported and motivated.

Responsibilities

Champion Office Culture

• Serve as a cultural pioneer of the office, ensuring it is welcoming, professional, and aligned with company values.

Office Organisation

• Maintain an office environment that supports productivity and compliance, ensuring it is functional, safe, and well-organised.

Supply & Inventory Management

• Manage office supplies, equipment, and consumables to ensure the team has what they need to work effectively.

Event Coordination

• Help coordinate staff events, training sessions, and team activities to promote engagement and collaboration.
• Welcome visitors, suppliers, and clients, ensuring they receive a professional first impression.

Administrative Leadership

• Oversee office administration, including correspondence, meetings, and general admin duties.
• Liaise with suppliers and contractors.
• Maintain accurate records, compliance documents, and office budgets.
• Ensure the physical workspace is safe, functional, and well-maintained.
• Be willing to complete admin duties yourself.

ISO & Compliance Management

• Help maintain and update all company ISO management systems (ISO 9001, ISO 14001, ISO 45001).
• Ensure suppliers are onboarded in line with company procedures and compliance requirements.
• Coordinate employee onboarding to align with ISO processes and company standards.
• Schedule and support external and internal audits, ensuring the business is prepared and records are up to date.
• Monitor and report on compliance actions, driving continual improvement across the business.

Effective Communication

• Act as a central hub for communication across the business, ensuring staff are kept informed.
• Coordinate logistics for meetings and team updates.
• Support leadership in promoting transparency and collaboration.

Team Member & Visitor Liaison

• Act as the first point of contact for staff and visitors regarding office needs.
• Support onboarding for new staff, ensuring smooth integration into the business.
• Coordinate with IT, HR, and site management to resolve issues and provide operational support.

Workplace Safety

• Ensure the office complies with Health & Safety regulations.
• Record, investigate, and report any incidents, implementing corrective actions as required.

Skills / Knowledge / Abilities

• 3+ years’ experience in office management or administration.
• Strong organisational and time-management skills.
• Ability to adapt to changing priorities in a fast-paced construction environment.
• Confident communicator with excellent interpersonal skills.
• Experience managing suppliers, contracts, and budgets.
• Good IT skills (MS Office and business systems).
• Proactive, professional, and detail-focused with strong problem-solving ability.

Education / Certifications

• Desirable: qualifications in Business Administration, Management, or a related field.
• IOSH Managing Safely or similar H&S awareness qualification (preferred but not essential).

What We Offer

• Competitive salary and benefits package.
• Opportunities for training, upskilling, and career progression.
• A collaborative team environment within a growing business.
• Exposure to a variety of projects across multiple sectors.

What We’re Looking For in You

Your character and the way you manage people will be just as important as your technical skills. We are looking for someone who can set the tone of the office — approachable, confident, and professional, with the ability to manage a room of employees effectively. You’ll lead by example, fostering respect, collaboration, and accountability across the team while keeping operations running smoothly.

Equal Opportunities

Scrubs Group is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of age, gender, race, religion, disability, sexual orientation, or any other protected characteristic. All employment decisions are made on the basis of qualifications, merit, and business needs.