Office Manager & Executive Assistant

We’re seeking a proactive and detail-oriented Executive Assistant & Office Manager to join our growing team. This role will form part of our People function, reporting into our HR Director and will be based in our HQ in Derry, Northern Ireland.

This opportunity combines executive-level administrative support with day-to-day office management responsibilities. The ideal candidate will be a self-starter, a natural problem-solver, and will need to be comfortable working in a fast-paced, high-growth environment.

Here's an overview of what’s involved:

• Day-to-day diary management for our CEO.
• Provide high-level administrative support to C-level executives, including managing calendars, scheduling meetings, and coordinating travel.
• Act as a gatekeeper and point of contact for internal and external stakeholders.
• Prepare meeting agendas, minutes, and follow-ups for leadership team meetings.
• Assist in preparing board level presentations, reports, and other confidential documents.
• Meet and greet any visitors and ensure hospitality is first class.
• Facilities management of the Derry and other European offices.
• Coordination of all maintenance and health and safety requirements.
• Oversee the day-to-day operations of the office, ensuring a productive and organized workspace.
• Manage office supplies, vendor relationships, and equipment maintenance.
• Assist the HR team in organisation of company events, meetings, and team-building activities.
• Handle ad-hoc tasks and special projects as assigned by the leadership team.

And what isn’t:

• Sit around waiting to be given work – there’s always something to do and we need you to be proactive.
• Panic – you’ll need to be able to multi-task.
• Work in a silo. You’ll be working across teams so will need to be able to interact, collaborate and ask for help when needed.
• Compromise quality of delivery for speed of delivery – we need you to be able to do both.

Is this you?

Essential requirements:

• Proven experience as an Executive Assistant, Office Manager, or a similar role in a fast-paced environment.
• Excellent organisational skills are a must!
• High attention to detail.
• Proficient with the MS office suite and have strong typing skills.
• Excellent written and verbal communication skills.
• Ability to take ownership of tasks allocated and keep relevant colleagues aware of progress.
• Must have a great work ethic, be resilient, confident and driven.
• Ability to work under pressure, to tight deadlines and to prioritise a heavy workload.
• Ability to learn quickly & effectively

If this opportunity genuinely excites you and you are ready for a challenge, please submit your CV.