At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology.
We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds.
While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being.
To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce.
Role Profile
We are seeking a highly organized and proactive
Part-time Office Manager to join our team in London. This is a crucial role for someone who thrives in a dynamic environment and enjoys ensuring the smooth operation of an office. You'll be responsible for a variety of administrative and operational tasks, providing essential support to our growing team.
Responsibilities include but not limited to
- Manage general office administration, including ordering supplies, maintaining equipment, and overseeing office tidiness.
- Act as the first point of contact for visitors and incoming calls, directing queries appropriately.
- Coordinate internal meetings, including room bookings, catering arrangements, and minute-taking when required.
- Assist with onboarding new employees, preparing workstations, and managing initial administrative processes.
- Handle incoming and outgoing mail and deliveries.
- Maintain accurate records and filing systems, both physical and digital.
- Liaise with building management and external vendors for repairs, maintenance, and services.
- Support the team with various administrative tasks, such as data entry, report generation, and presentation preparation.
- Contribute to a positive and productive office culture, fostering a welcoming and collaborative environment.
Knowledge, Skills And Experience
- Proven experience in an office management or administrative role, ideally in a fast-paced environment.
- Excellent organizational and time management skills with a strong attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal skills, with a professional and friendly demeanor.
- Ability to work independently and take initiative, as well as collaboratively within a team.
- Proactive problem-solver with a can-do attitude.
- Discreet and able to handle confidential information with integrity.
- Experience with basic bookkeeping or expense management is a plus.
What We Offer
In return, you will receive a competitive pro-rata salary and a benefits package that includes paid holiday leave and a supportive work environment. We value our employees and offer opportunities for professional growth and a focus on well-being.
Join Us
If you are a highly organized and enthusiastic individual looking for a part-time opportunity to make a real impact in a thriving London office, then please apply through our careers page.
The statements in this job description are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. This job description is not intended to be an exhaustive list of all responsibilities and duties required.
We encourage applicants of all backgrounds to apply, and we are committed to providing reasonable accommodations to individuals with disabilities, allowing them to perform essential job functions as determined on a case-by-case basis.
Inclusion and Diversity Commitment:
At Unispace, we are committed to fostering an inclusive and diverse workplace. We proudly embrace equal opportunity hiring and will evaluate qualified applicants without regard to race, religion, color, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, marital status, medical condition (as defined by state law), physical or mental disability, military service, veteran status, pregnancy, childbirth, and related medical conditions, genetic information, or any other characteristic protected by applicable law.
We are proud that our leadership reflects this commitment, with
persons of color, women, neurodiverse and LGBTQ+ individuals playing pivotal roles in shaping the future of our organization. Their unique perspectives and experiences drive innovation and help us create a truly inclusive culture. We are dedicated to ensuring that every voice is heard and that our workplace is a space where diversity is not only celebrated but is integral to our success.
