Office, Marketing & Project Administrator

CompanyBespoke Careers

LocationLondon Area, United Kingdom

Posted At1/14/2026

UK Visa Sponsorship Analytics

Analytics are greyed out due to low classification confidence (43.0%).

Occupation Type

Project support officers

Occupation Code Skill LevelMedium Skilled

Sponsorship EligibilityIneligible for Sponsorship

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Description

As Office, Marketing & Project Administrator, you will provide essential support to the project teams and Office Operations Manager, helping to ensure the smooth day-to-day running of the office. This is a fantastic opportunity to take on a varied, hands-on role and really make it your own within a supportive and collaborative environment.

You will be the first point of contact for clients and visitors, creating a welcoming and professional office atmosphere. Alongside core office administration, the role offers genuine exposure to project administration, marketing and bid support, and some involvement in HR and onboarding, making it ideal for someone looking to take the next step in their administration career.

You’ll be closely supported by the Office Operations Manager, who is known as an excellent mentor, with plenty of scope to learn, develop and grow.

Key Responsibilities

Office & Operations Support

Ensure the office environment is always well presented, clean and tidy, including management of desk hardware and inventory
Manage office meeting rooms, including bookings, set-up, catering, AV support and room resets

Act as first point of contact for clients and visitors, providing a warm, professional welcome

Manage general office correspondence via phone and email

Order catering for internal and external meetings

Manage office consumables, including stationery and kitchen supplies

Support with corporate and office events, including team and client events

Assist with recruitment and onboarding of new starters

Support wider office administration, HR and IT tasks as required

Marketing & Bid Support

Assist with the preparation of marketing materials including bids, tenders, capability statements, proposals and presentations
Support production of social media content, including copywriting and imagery
Help maintain brand consistency across all documents
Maintain marketing libraries, standard documents and templates
Update and maintain the CRM system
Support website updates and marketing administration as required

Project Administration

Support project managers with a wide range of administrative duties
Update and maintain central project records

Log and upload project documentation onto relevant file-sharing systems

Assist with client invoicing and updating project cashflows

Manage electronic and manual filing

Arrange project team travel, accommodation and catering when required

Skills & Experience

Previous experience in a similar office, project or administrative role
Experience within architecture, design, engineering or construction would be advantageous
Knowledge of Adobe InDesign and document management systems is beneficial
Strong organisational skills with excellent attention to detail
Confident communicator, both written and verbal
Ability to work effectively with people at all levels