Office Services Assistant

We're an innovative law firm that specialises in media, technology, and intellectual property.

Our Office Services team in London is at the heart of everything we do. It makes sure the office runs smoothly and supports our people to work effectively. The team’s main duty is to provide administrative and workplace services support to all staff in the office. This includes occasionally supporting the Hospitality team, especially during the hosting of events.

The Office Services team is made up of three Assistants and one Coordinator, who all report into the Operations & Facilities Manager.

A typical day will keep you busy with a wide variety of tasks, including:

• Ensuring all client facing facilities are in good working order and presentable
• Troubleshooting any issues or liaising with the facilities team or external contractors for suitable fixes with line manager’s supervision
• Logging and reporting technical faults with all office equipment, fixtures, and fittings
• Printing, photocopying, binding, scanning, and filing documents
• Opening, sorting, and delivering incoming mail, preparing outgoing mail, arranging couriers, and carrying out hand deliveries/trips to court where required
• Running errands and collecting supplies from the local area
• Ordering stationery and stock and delivering to specific areas of the office
• Replenishing paper and toner in photocopiers
• Ensuring work areas are kept in a tidy and orderly manner, including checking all desks are fit for use
• Supporting with the administration of firm systems, portals, and software
• Helping with furniture moves, deliveries, and other tasks related to office logistics
• Liaising with external contractors for specialised maintenance tasks like HVAC servicing or security system repairs
• Conducting periodic Health and Safety checks and any related tasks or actions for the office
• Other administrative tasks as appropriate and as directed by the Operations & Facilities Manager.

This role is based in our London office on a full-time basis, Monday to Friday 9.00am to 5.15pm. Due to the nature of the role, hybrid working is not available.

You may occasionally be required to work earlier (from 8am) or later (to 8pm-10pm) to support events.

About you

Do you love looking after people and providing the best level of customer service possible?

Are you highly organised and efficient?

Do you enjoy being busy and using your initiative to solve problems, overcome challenges and improve service levels?

Do you have a good working knowledge of core Microsoft products (Outlook, Word, Teams, Excel) and strong oral and written communication skills?

Have you worked for at least 6 months in an office or busy receptionist role, or gained equivalent relevant experience in a similar role?

Do you want to be part of an exceptional business which supports and encourages people?

If the answer is yes to all these questions, we would love to hear from you!

Our Culture

We’re a friendly bunch, so there are always plenty of social and sporting events to get involved with.

Our culture is unique among law firms – both in what we expect from our people and the way we create value in the industries we serve. We empower our people, expect commitment and excellence, and celebrate when we achieve it.

Our values are at the heart of everything that we do and define Wiggin as a workplace: being visionary, authentic, unified, responsible and excellent across-the-board.

There isn’t a typical Wiggin person. We aim to build teams that are diverse in thought, perspective and experience to provide a more rounded service to our internal and external clients.

Our London office is bright, modern and conveniently close to Tottenham Court Road station.

We offer an attractive remuneration package including 25 days holiday (plus birthdays off), private medical insurance, permanent health insurance and more from your first day of employment.

For more information visit www.wiggin.co.uk.

No agencies please