Operations Coordinator/ Administration (Talent/HR) - Fixed Term Contract

About The Role

We’re looking for a sharp, detail-obsessed Talent Operations Coordinator to join the beating heart of our central Talent Acquisition (TA) team. You won’t be hiring—but you’ll be essential to making hiring happen.

In this role, you’ll support the infrastructure that underpins our recruitment processes across our vibrant UK media agency group. Think: Greenhouse configuration, reporting and analytics, team-wide communication, hiring manager enablement and operational excellence.

What You’ll Be Doing

• Maintain and optimise our ATS (Greenhouse) – user admin, interview plans, workflows and troubleshooting
• Data, Reporting & Insights: Own weekly and monthly reporting; analyse trends; spot inefficiencies; and help shape smarter TA strategies
• Communication Hub: Oversee and action all comms from the TA Team to the wider business including mailers, training invites and more
• Project Work: Support initiatives like hiring manager training, process improvement, documentation and experience design
• Team Admin: Provide operational and administrative support to the TA team – calendar coordination, invoice tracking, process docs and more

What We’re Looking For

• Proven experience working with an ATS – ideally Greenhouse
• Confident handling data – you know your way around a spreadsheet and enjoy translating numbers into stories
• A natural organiser – systems, processes and structure are your happy place
• Curious, proactive and keen to grow your career in talent operations
• Clear communicator, able to work across teams and levels with credibility and warmth

What You’ll Get

• A front-row seat in a fast-moving, creative business
• Hands-on experience in people operations with meaningful impact
• Supportive manager and team, and the chance to learn from senior TA leaders
• A culture that values both rigour and personality (we take our work seriously, but not ourselves)

This is your chance to help build the backbone of how we hire

If you're ready to grow your skills, solve real problems and be part of a people-first team — we’d love to hear from you.

About The Agency

Omnicom Media Group UK (OMG UK) is the media division of Omnicom Group Inc., headquartered in London with offices in Manchester and Newcastle. OMG UK exists to power its four UK agencies – OMD UK, MG OMD, PHD UK, and Hearts & Science. The four agencies have open access to OMG UK’s Centres of Excellence which provide market-leading capabilities across Digital Marketing, Creative Solutions, Investment and Futures.

OMG UK agencies are holders of numerous Agency and Network of the Year accolades, alongside multiple awards at the Global Festival of Media Awards, Cannes Lions, The Drum Awards, and IPA Effectiveness Awards.

https://omgukcareers.com/working-at-omg/

Flexible Working

At Omnicom Media Group, we are committed to supporting flexibility for our people while fostering collaboration, innovation, and teamwork. We have a hybrid working model (three days in the office, two working remotely), to ensure that we meet the needs of both our people and our business, balancing the benefits of in-person connections with the flexibility of remote working. Our standard working hours are 9:30 – 17:30, but we offer the ability to flex around core hours of 10:30 – 16:30 to give our people flexibility on how they manage their working day, whether that’s in the office or working remotely. For example, you could start work at 8:30 and finish at 16:30 or start at 10:30 and finish at 18:30.

We encourage open conversations between our people and managers to help navigate high-need periods and individual circumstances. Our goal is to create an environment where people feel genuinely supported to do their best - both in their careers and in their lives outside of work.

Be Your Best

We want everyone to make the most of the opportunity to shine and showcase your talents and we are happy to make adjustments in the recruitment process so you can be your best. Please discuss any specific requirements with your dedicated Talent Team member or if you would feel more comfortable, you can email us confidentially at [email protected] to let us know how we can support you.

Diversity, Equity & Inclusion at OMG

At OMG, our vision is to be an agency where difference is valued and everyone is able to thrive in a culture of equality, inclusion and belonging. We are committed to providing a truly inclusive environment that reflects today’s society, where everyone is able to bring their true selves to work, and where diverse voices and backgrounds are valued, heard, and well-represented.

We will process your personal data in accordance with our Recruitment Privacy Notice which is available on https://omnicommediagroup.com/recruitment-privacy-notices/.