PA to Board and Executive Office

CompanyFerguson Marine (Port Glasgow) Limited

LocationPort Glasgow, Scotland, United Kingdom

Posted At1/26/2026

UK Visa Sponsorship Analytics

Occupation Type

Personal assistants and other secretaries

Occupation Code Skill LevelMedium Skilled

Sponsorship EligibilityIneligible for Sponsorship

Above analytics are generated algorithmically based on job titles and may not always be the same as the company's job classification. You can also check detailed occupation eligibility, and salary criteria on our UK Visa Eligible Occupations & Salary Thresholds page.

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Description

We have an exciting opportunity for an experienced PA, looking for their next challenge to join our organisation to provide confidential and professional support to the Board of Management and Senior Leadership Team.

Reporting to the Head of Operations Support and Executive Office you'll work closely with the Senior Leadership Team to support them in delivering key objectives and projects.

Key Responsibilities

Organises and undertakes a robust and comprehensive secretariat service to the Board and its Committees to ensure the effective and efficient administration of Board activity
Attend relevant meetings and prepare accurate and concise minutes to record key issues, decisions taken and actions agreed, ensuring draft minutes are available promptly for review
Telephone and email communications
Provide professional and personal administrative support to Senior Leadership Team
Ensure tasks for key projects are being completed by the relevant team members
Efficient diary management, including prioritising commitments, forward planning
Prepare agendas and ensure relevant documentation is distributed prior to meetings

Production and distribution of documents, reports, presentations, and minutes

Support with ad-hoc requests from the wider team including events, meeting support, projects etc

Appointment, travel and meeting management

Paperwork and document management

Setting up and clearing away of meetings

Other ad-hoc duties as and when required within the scope of the role

Key Requirements

Strong minute taking experience
Demonstrable experience of working in a fast-paced environment that demands a critical eye for problem solving
Ability to prioritise and co-ordinate tasks efficiently whilst working to tight deadlines
Excellent communication and written skills
Diligent work ethic with accurate and flawless attention to detail
Calendar Management/strong IT skills (Microsoft Word, Excel, Outlook, PowerPoint, PDF Editor, MS Teams, Zoom etc)
Ability to work independently and as part of a team
Ability to build trust and rapport and to demonstrate tact and discretion when dealing with confidential information