PA (to support x2 Directors People & Change and Marcomms)

Personal Assistant / Administrator

35 hours per week (flexible working arrangements)

£30,000 - £35,000 + benefits

12 months fixed term contract

London, Wimbledon (hybrid working)

The role 

As a Personal Assistant, you will provide project, PA and administrative support to two Directors - People & Change Director (HR team) and Commercial & Marketing Director (Marcomms team) along with broader support for the directorates as required.

This is an important front-line support role and you will need to demonstrate proficiency in delivering all the key accountabilities as well as a general awareness of the work of the Directorates. You will have an opportunity to take your own initiative, operate proactively and take autonomous decisions.

As a PA, you will communicate with many senior stakeholders both internally and externally. It is vital to be able to work collaboratively and effectively as part of a team to ensure the smooth running of the departments.

What you’ll be doing 

• Providing a full secretarial and administrative service to the Directors along with broader admin support for the directorates as required.

• Planning and arranging a busy schedule of internal and external meetings and away days to agreed timescales for both Directors. Prior to the meetings, prepare and distribute agendas and supporting documentation, book venues, set up conference call dial-in arrangements, arrange refreshments etc. and provide additional administrative support as required.
• Arranging and coordinating regular UK and international travel and accommodation.
• Processing invoices, ensuring accurate coding and authorisations for both teams (HR & Marcomms directorates)
• Providing cover (sickness and holidays) PA support for other Directors as needed.
• Supporting the teams in the coordination and distribution of appropriate meeting papers and actions, and quarterly CIPD Board and Audit Committee papers, liaising with the CEO, other Directors and Company Secretary regarding submissions and accurate version control.
• Support with various administrative tasks across the departments.

What you’ll need to be successful 

• Previous PA experience and administrative skills and experience
• Good interpersonal skills and an excellent telephone manner  
• Strong organisational skills and attention to details
• Ability to work to tight deadlines and take initiative
• Knowledge and experience of the full MS Office suite including how to prepare PowerPoint presentations and excel spreadsheets
• Good business awareness is required to understand the context of meetings, actions,  minutes and reports 
• Tech-savvy with an innovative approach, utilising technology solutions to perform administrative tasks efficiently and effectively.

If this role describes you and your career aspirations, click APPLY.

About us 

We’ve been championing better work and working lives for over 100 years. We help organisations thrive by focusing on their people, supporting our economies and societies. We’re the professional body for HR, L&D, OD and all people professionals - experts in people, work and change. With over 160,000 members globally - and a growing community using our research, insights and learning - we give trusted advice and offer independent thought leadership. And we are a leading voice in the call for good work that creates value for everyone. 

CIPD: valuing everyone as an individual! The CIPD define diversity as the differences in colour, ethnicity, abilities, age, gender, beliefs, interests, socioeconomic status(class), marital or partnership status, sexual orientation, geographic, academic/professional backgrounds, opinions, backgrounds, thinking, experiences, and many other personal characteristics. There is a growing body of research that shows that diverse workforce can be beneficial for decision making, innovation and problem solving as people bring a diverse range of skills and lived experiences with them. Harnessing these differences creates a productive environment in which everybody feels valued, where their talents are fully utilised and organisational and personal goals are met. 

We are committed to employment practices that promote diversity and inclusion and equality of outcomes in employment through recognising of how differences of age, disability, gender, sex, marriage and civil partnership status, pregnancy and maternity status, ethnicity, colour, religion, or belief and other protected (by equalities law) and personal characteristics can advantage or disadvantage a person.  

Please note, we reserve the right to close or extend this position depending on application numbers. Therefore, we would urge you to submit an application as soon as possible.